What are the responsibilities and job description for the Primary Years and Middle Years Programmes Coordinator position at Escuela Bilingüe Internacional?
Escuela Bilingüe Internacional (EBI)
Job Description
Job Title: Primary Years Programme (PYP) & Middle Years Programme (MYP) Coordinator
Job Class: Full Time, Administration, Exempt
Reports to: Grade 2-8 Principal
The community of EBI, including the faculty and staff, is a unique and valuable asset to the
school. It is with this in mind that, in addition to specific responsibilities, it is essential that all
EBI employees demonstrate the following:
- Personal alignment with the EBI mission and the IB mission.
- Strong advocacy for bilingualism, educational excellence, diversity, international
- Enjoyment working in a diverse, international and collaborative school environment
- Effective listening, speaking, writing and presenting skills in both Spanish and English,
- Positive attitude and a deep sense of professionalism.
Position Overview
The Primary Years Programme (PYP) & Middle Years Programme (MYP) Coordinator is a
member of the Pedagogical Leadership Team who has the responsibility for overseeing the
implementation and delivery of the PYP in Grade 2 through 5 and MY in Grades 6 through 8 in
the school in accordance with the Escuela Bilingüe Internacional Mission Statement, school
policies and program standards. The PYP & MYP Coordinator oversees all aspects of the IB
MYP Program, including general coursework in grades 2-8.
General Responsibilities
- Ensure the proper development, documentation, implementation, and evaluation of
- Oversee all aspects of PYP & MYP program authorization from the IBO.
- Guarantee horizontal and vertical alignment of the PYP & MYP curriculum, and an
- As part of the Pedagogical Team, draft and propose policies required by the IBO: Access
- Coordinate workshops for current and prospective parents, teachers, and students
- Ensure the appropriate training of all the staff involved in the MYP and compliance
- Ensure that our school is adhering to Program Standards and Practices.
- Oversee the PYP Exhibition & MYP Community Project program, maintaining an archive
of the exhibition from year to year. Ensure that the PYP Exhibition & MYP Community
Project procedures, preparation and implementation meet the IB requirements and
guidelines.
- Serve as the primary administrator for the Lower & Middle Schools in the absence of the
- Perform other duties as assigned by the Head of School and/or the Principal.
Specific Areas of Responsibility
In relation to teachers:
1. Collaborate with the Head of School and Principal regarding the hiring, retention, and
assignment of faculty.
2. Develop and establish programs for the orientation of new and returning teachers, in
collaboration with the other members of the Pedagogical Leadership Team.
3. Collaborate with the Pedagogical Leadership Team to identify annual professional
development priorities and create the professional development plan and experiences
for the school, including PYP/MYP/IB training for continuing and new staff.
4. Serve as a consultant and provide professional development sessions and instructional
coaching for faculty in alignment with the PYP & MYP and program needs.
5. Meet weekly with grade-level teams to guide common planning of curriculum and
follow up on students needing additional support.
In relation to the Curriculum and Instruction:
6. Maintain and update the PYP & MYP Curriculum Guide and support the faculty in the
articulation of course objectives, subject objectives, methods and means of assessment
through the development of the PYP Units of Inquiry & MYP Units of Instruction.
7. Work with the Early Childhood Program and PYP Coordinator to ensure overall
curriculum continuity across the school and a smooth transition and articulation between
programs.
8. Work with faculty to develop and implement a rigorous and engaging emergent
curriculum that encourages students to reach academic, social and emotional potential
in a caring and supportive environment
9. Oversee the quality of PYP & MYP Unit Planners, ensure that appropriate attention is
given to differentiation, and ensure that the curriculum in the Primary and Middle Years
Programme is fully documented and recorded in the Learning Management System.
a. Ensure that the ATLs and the sixteen interdisciplinary concepts along with
related concepts for each discipline are included in the written, taught and
assessed curriculum.
b. Ensure that Service as Action and interdisciplinary activities are planned,
effectively implemented, assessed, and properly documented across all three
years of the program.
10. Ensure that field trips are aligned with the development of a unit, content standards,
performance standards, or service learning.
11. Make recommendations to the Principal for the purchase of suitable resources to support
the implementation of the PYP & MYP and keep an inventory of resources to facilitate
efficient management.
12. Establish a regular presence in the classrooms to support the implementation of recently
adopted curricula and new initiatives and to develop and maintain expertise in the overall
instructional program, teaching styles, and classroom dynamics.
13. Support the Principal in the development of the PYP & MYP class schedule, including
assigning teachers and students to classes.
In relation to Assessment and Grade Reporting:
14. Ensure understanding of PYP & MYP practices, and oversee the implementation of the
published subject-specific assessment criteria.
15. Support the teachers responsible for, and the students involved in, the PYP & MYP to
maintain appropriate individual PYP & MYP student and assessment records.
16. Support teachers with the implementation of unit assessments and tracking student data
(benchmark assessments, reading running records, math tests, writing rubrics) and
reporting.
17. Support the Principal in leading and overseeing the grade reporting preparation cycle
and process, including reviewing report cards and comments.
18. Oversee external testing:
a. Serve as the MAP Testing Site Coordinator and coordinate the Roster Files with
the Director of Technology, directly oversee implementation of MAP Testing in
grades 6-8, including testing, reporting, and data interpretation, and support the
PYP Coordinator in the implementation of MAP Testing in grades 2-5.
b. Together with the Grade 8 Spanish teacher, coordinate the DELE Testing process
for Grade 8 students.
In relation to the IBO:
19. Communicate with the IB on all matters concerning PYP & MYP organization,
implementation, and evaluation.
20. Maintain accurate school information via the IB information system (IBIS).
21. Lead the MYP program evaluations, including:
a. Overseeing completion of the PYP & MYP self-study when it occurs, including
gathering supporting documentation.
b. Ensuring all members of the school community involved in PYP & MYP, including
students and parents, contribute to the PYP & MYP self-study.
c. Overseeing visit logistics, including communicating with the evaluation team
leader regarding logistical arrangements and making a schedule for evaluation
visit.
d. Ensuring completion of evaluation visit progress report and resulting program
action plans, incorporating contributions from relevant members of faculty.
In relation to communication
22. Keep faculty informed of current PYP & MYP developments, particularly through
providing complete and up-to-date subject publications and access to the My IB site, and
by sharing the relevant IB publications.
23. Support the Principal with planning and presenting informative sessions for parents
related to curriculum, learning, student data, and assessment.
24. Collaborate with the Principal, the Director of Technology and the Grade 2-8 PYP & MYP
faculty to optimize the Learning Management Systems (Managebac).
25. Ensure that the document entitled General regulations: Middle Years Programme is
supplied to parents.
26. Regularly communicate with parents regarding school activities, events and the program.
27. Meet parents, as needed. regarding academics, innovation and growth
28. Publish updates related to the program in EBI Al Día, the yearbook, and other
communications.
29. Collaborate with EBIPA (Parent Association).
In relation to the Advancement Office:
30. Assist in the admission process including working with faculty to review and update
admission assessment, and support in testing and evaluation of applicants in
collaboration with the Division Head and the Director of Strategic Enrollment
Management.
31. Participate in admissions-specific events such as Open Houses, Info Session, and tours.
32. In collaboration with the Pedagogical Leadership Team and staff, assume responsibility
for the planning and execution of academic programming events such as Black History
Month, Latin American, Latinx, Latine, and Hispanic Heritage Month, Native American
History Month, and STEM events, among others.
In relation to the Operations Department:
33. Support an orderly, well-managed environment in which learning can take place, a
school climate which is supportive and which reflects high morale.
34. Ensure compliance with employee handbook requirements and legal requirements of
government regulations and agencies; maintain the educational standards established
by the State of California and by those agencies that examine and accredit the school.
Qualifications and Requirements
Bachelor’s Degree in Education or related field required. Master’s degree is strongly
- Four or more years as a classroom PYP or MYP teacher is strongly preferred.
- Bilingual in Spanish and English. Native Spanish preferred.
- The ability to work closely with teachers to support and facilitate their collaboration,
- Experience in hiring, supporting, developing, and retaining a diverse faculty and
- Strong understanding of the physical, social and emotional developmental stages of
- Knowledge and expertise of the IB Programmes, in particular PYP & MYP strongly
- Understanding and commitment to DEIB/social justice, including anti-bias and safe
- Strong knowledge and experience with best practices in primary curriculum, instruction,
- Strong knowledge and expertise of education technology and blended learning.
- Deep understanding of IB school communities with an ability to design, implement, and
- Ability to maintain composure, confidentiality, tact, sensitivity, and flexibility during peak
- Willingness to lead and collaborate with diverse constituencies and teams.
- Flexibility and adaptability.
- Commitment to social-emotional learning best practices.
- A team player who looks out for the needs of students, faculty and staff.
- Thoughtful and adept at conflict resolution. Empathetic problem-solver.
- Collaborative leadership style and intentional commitment to life-long learning.
- Courage to support and/or make difficult or unpopular decisions, when needed.
- Excellent interpersonal, communication, listening, and organization skills.
- Willingness to learn and implement the academic and SEL programs.
EBI uses a salary scale that is based on education and years of experience and ranges
from $105,000 to $125,000.
Application Process:
Interested candidates should submit the employment application, and upload the resume and
a letter of interest to the employment application.
EBI is an Equal Opportunity Employer and is committed to diversity. We encourage all
qualified candidates to apply
Salary : $105,000 - $125,000
