What are the responsibilities and job description for the Administrative Assistant III position at ESG Operations, an Inframark Company?
Brief Description
JOB FUNCTION/PURPOSE
The Administrative Assistant III is responsible for providing administrative support duties of a moderate to highly skilled nature.
Responsibilities
Technical: Advanced proficiency with Microsoft Office applications & internet; Working knowledge of Concur & expense tracking. Ability to use Lync. Ability to learn CMMS, CAD & Hansen (may vary). Advanced math skills including debits & credits. Working knowledge of post office protocol, bulk mail processing, work order systems & handling. Working knowledge of Work Day and Vehicle GPS System.
Communication: Communicates clearly & professionally. Contributes to a positive internal & external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback. Communicates detailed information.
Problem Solving & Quality: Pays attention to detail. Identifies & solves complex issues. Escalates issues accordingly; Checks work for quality. Shares suggestions to improve quality & productivity. Identifies, solves complex issues.
Managing for Results: Works independently with minimal supervision. Takes projects to completion. Follows all company policies & SOPs. Manages multiple tasks, projects & priorities. Demonstrates flexibility in workflow/scheduling.
Leadership & Initiative: Demonstrates a positive attitude. Acts in accordance with company vision, mission & values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for leadership & development. Trains others. Takes charge in absence of supervisor.
PHYSICAL DEMANDS
The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.
TRAVEL
Limited - as needed.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Requirements
Internal employees, please apply via Sharepoint: Click Here
Contact the recruiter above if you need assistance.
Summary
About Inframark
Inframark, LLC (www.inframark.com is a leading provider of public and private infrastructure services across the U.S., leveraging the use of automation and intelligent data solutions in water and wastewater operations and maintenance, management of community infrastructure, and data systems integration. With more than 40 years of experience managing water-related infrastructure, the company employs 2,900 people serving more than 400 clients in 21 states. Inframark manages facilities that can treat a billion gallons of drinking water and wastewater daily.
About Rio Vista
Rio Vista, known as the Gateway to the Delta, is a quaint town just an hour from San Francisco and Sacramento, and a half-hour drive from Travis AFB and is considered one of the safest and most affordable places in the Bay Area to buy or build a new home. It is surrounded by more than 1,000 miles of waterway, making it ideal for windsurfing, fishing and waterskiing enthusiasts and is home to an 18-hole golf course. It offers camping and RV opportunities nearby. It sits on the river with a wonderful view of the iconic Rio Vista Bridge. This small friendly town has charming architecture and has many places to explore such as the Botanical Garden, the Royal Portuguese Library, the Columbus Cafa, Valongo Wharf. It is home to a municipal airport with a 4,200 foot runway, and has barge service on deep-water channel of Sacramento River to Sacramento. It offers a special mix of both rural and suburban lifestyles and includes boating, fishing, easy access to Napa County wine country. It has a current population of a little over 10,000 people in a roughly seven square-mile area with great growth potential in coming years. It has the Delta Marina Yacht Harbor, fishing pier, and boat launch along with many fine local restaurants that reflect the diverse cultural heritage of the town. It is home to the Rio Vista Bass Festival with hundreds of vendors and over 20,000 attendees providing fun for the whole family.
JOB FUNCTION/PURPOSE
The Administrative Assistant III is responsible for providing administrative support duties of a moderate to highly skilled nature.
Responsibilities
- Manages the workflow of a specific department or team.
- May act as the working supervisor for other clerical office staff members.
- Prepares correspondence, including letters, memos, e-mail for internal teams and external clients requiring some understanding of technical matters based on knowledge, verbal direction or research.
- Answers and directs phone calls and, as appropriate, handles according to subject matter knowledge
- Assists and directs all guests, clients and customers for meetings, appointments and service.
- Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.
- Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly. Provides travel and event coordination support.
- Assists manager with special projects as needed.
- Other duties as assigned (region specific).
Technical: Advanced proficiency with Microsoft Office applications & internet; Working knowledge of Concur & expense tracking. Ability to use Lync. Ability to learn CMMS, CAD & Hansen (may vary). Advanced math skills including debits & credits. Working knowledge of post office protocol, bulk mail processing, work order systems & handling. Working knowledge of Work Day and Vehicle GPS System.
Communication: Communicates clearly & professionally. Contributes to a positive internal & external customer experience. Maintains composure in challenging situations. Collaborates with others. Asks for constructive feedback. Communicates detailed information.
Problem Solving & Quality: Pays attention to detail. Identifies & solves complex issues. Escalates issues accordingly; Checks work for quality. Shares suggestions to improve quality & productivity. Identifies, solves complex issues.
Managing for Results: Works independently with minimal supervision. Takes projects to completion. Follows all company policies & SOPs. Manages multiple tasks, projects & priorities. Demonstrates flexibility in workflow/scheduling.
Leadership & Initiative: Demonstrates a positive attitude. Acts in accordance with company vision, mission & values. Takes accountability for own performance. Willing to take on additional assignments. Seeks out opportunities for leadership & development. Trains others. Takes charge in absence of supervisor.
PHYSICAL DEMANDS
The work environment is characteristic of an office environment: sitting, standing, walking, bending and lifting are required to perform job responsibilities. The employee must occasionally lift and move up to 20 lbs.
TRAVEL
Limited - as needed.
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Requirements
Internal employees, please apply via Sharepoint: Click Here
Contact the recruiter above if you need assistance.
Summary
About Inframark
Inframark, LLC (www.inframark.com is a leading provider of public and private infrastructure services across the U.S., leveraging the use of automation and intelligent data solutions in water and wastewater operations and maintenance, management of community infrastructure, and data systems integration. With more than 40 years of experience managing water-related infrastructure, the company employs 2,900 people serving more than 400 clients in 21 states. Inframark manages facilities that can treat a billion gallons of drinking water and wastewater daily.
About Rio Vista
Rio Vista, known as the Gateway to the Delta, is a quaint town just an hour from San Francisco and Sacramento, and a half-hour drive from Travis AFB and is considered one of the safest and most affordable places in the Bay Area to buy or build a new home. It is surrounded by more than 1,000 miles of waterway, making it ideal for windsurfing, fishing and waterskiing enthusiasts and is home to an 18-hole golf course. It offers camping and RV opportunities nearby. It sits on the river with a wonderful view of the iconic Rio Vista Bridge. This small friendly town has charming architecture and has many places to explore such as the Botanical Garden, the Royal Portuguese Library, the Columbus Cafa, Valongo Wharf. It is home to a municipal airport with a 4,200 foot runway, and has barge service on deep-water channel of Sacramento River to Sacramento. It offers a special mix of both rural and suburban lifestyles and includes boating, fishing, easy access to Napa County wine country. It has a current population of a little over 10,000 people in a roughly seven square-mile area with great growth potential in coming years. It has the Delta Marina Yacht Harbor, fishing pier, and boat launch along with many fine local restaurants that reflect the diverse cultural heritage of the town. It is home to the Rio Vista Bass Festival with hundreds of vendors and over 20,000 attendees providing fun for the whole family.
