What are the responsibilities and job description for the Office Operations Coordinator position at Esmat Imports?
Overview
We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communications, and assisting with various office tasks. This position requires a proactive individual who is skilled in time management and customer service, with a keen eye for detail. We are an Import / Distribution company of variety of novelty accessories.
Duties
- Manage incoming calls and inquiries with professionalism and courtesy, demonstrating excellent phone etiquette.
- Maintain organized filing systems for documents, ensuring easy access and retrieval.
- Assist in scheduling appointments and managing calendars for staff members.
- Provide administrative support including data entry, document preparation, and correspondence management.
- Proofread documents for accuracy and clarity before distribution.
- Utilize office management skills to maintain an efficient work environment.
- Support dental receptionist duties as needed, including patient check-in and appointment confirmations.
- Operate office equipment such as phone systems and computers effectively.
- Assist with bookkeeping tasks using QuickBooks as required.
Skills
- Strong time management abilities to prioritize tasks effectively.
- Excellent customer service skills to foster positive relationships with clients and colleagues.
- Proficient proofreading skills to ensure high-quality documentation.
- Familiarity with phone etiquette to handle calls professionally.
- Solid administrative skills to support various office functions efficiently.
- Knowledge of office management practices to maintain operational efficiency.
- Experience with filing systems for effective document organization.
- Familiarity with QuickBooks for basic accounting tasks is advantageous.
If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $20.00 - $26.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $20 - $26