What are the responsibilities and job description for the Permanent Principal Secretary position at ESS?
Principal Secretary
An ESS Principal Secretary will assist the functioning the daily school setting, providing excellent written and oral communication skills. Must be a team player, able to adjust quickly in change with positive attitude, that can handle multiple tasks at one time.
Responsibilities
- Demonstrate prompt and regular attendance.
- Open, read and route all mail; answer telephone and screen, refer, record and follow through on
- messages; maintain files of correspondence and records.
- Set a positive tone for pupils, parents and visitors; assists students, parents and visitors entering
- the office area.
- Maintains employee’s attendance information, time entry and pay records.
- Type correspondence, reports, purchase orders and other materials; proofread typed materials
- for correct grammar, spelling, punctuation word usage and to avoid typographical errors.
- Utilize technological resources to facilitate workload and enhance office operation; assist in
- updating office procedures.
- Monitors emergency communication system.
- Utilizes student information system to access information as needed.
- Maintains calendar, schedules appointments and meetings for Principal; maintains schedule of
- local school meetings open to the public to include maintaining an updated listing of who to
- contact in case of emergencies in the schools, etc.
- Operates various office machines including a computer.
- Assists with student registration as needed.
- Promotes positive relationships with local school personnel, central office staff members,
- parents and the general public by assisting whenever possible.
- Assists with backup bookkeeping responsibilities as assigned.
- Manages data entry and coordination of employee leave requests, ensuring accurate
- record-keeping and efficient scheduling.
- Perform other duties as assigned by supervisor.
Qualifications
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About ESS
As leaders in the education staffing space since 2000, ESS specializes in placing qualified staff in daily, long-term, and permanent K-12 school district positions including substitute teachers, paraprofessionals, and other school support staff. Over the last 23 years, we have innovated education staffing to provide dynamic solutions to school districts and professional opportunities to passionate educators. Our team serves over 5 million students with a pool of 92,000 substitute and permanent employees throughout 34 states. Internally, the ESS team is comprised of 650 individuals with a passion for education working together to ensure our 900 partner districts experience valuable education every day.
We provide our employees with the ability to work in school districts across the country in addition to benefits, comprehensive training, flexible work schedules, and professional development.
ESS Diversity Statement
ESS continuously works to create an environment where all its employees - regardless of race, ethnicity, religion, gender, sexuality, age or abilities - can work to the fullest of their potential in a fair and welcoming space. Believing that a diverse company is more innovative and successful, we have embraced diversity to ensure that we are empowered to make sure that “Every day counts” for our employees, the students, and the schools we serve nationwide.
ESS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.
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