What are the responsibilities and job description for the Construction Billing Specialist position at Essel?
Essential Duties:
- Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
- Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
- Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
- Review all project specific subcontracts and PO’s for accuracy.
- Understand Preliminary Lien and Release procedures.
- Produce monthly Customer Billings.
- Track and provide Project Manager with pending Change Order issues.
- Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
- Review and forward Subcontractor Extra Work/Time & Material invoices.
- Aggressively pursue past due Accounts Receivable on projects.
- Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
- Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).
Work Experience:
Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings.
Proficiency:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 10 Key Touch
- Must have strong verbal and written communication skills
- Spectrum (Desired)
- Heavy Jobs (Desired)
Education:
BA degree in Accounting or Business Administration (desired)
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
