What are the responsibilities and job description for the Accounts Receivable Clerk position at Essence Corp?
Overview
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. The ideal candidate will be responsible for managing incoming payments, maintaining accurate financial records, and ensuring compliance with accounting standards. This role requires a strong understanding of financial concepts and excellent data entry skills, as well as the ability to work collaboratively within a team environment.
Essential Duties and Responsibilities:
· Process incoming payments in compliance with financial policies, procedures and practices.
· Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
· Occasionally updates the Daily cash ledger.
· Updates receivables by customers, and suppliers (manages around 80 accounts)
· Prepare, post and deliver bank deposits, as needed.
· Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
· Verify discrepancies and resolve clients’ billing issues by obtaining and investigating information from sales, marketing and finance department, and from customers.
· Issues credit memos related to billing discrepancies (wrong price, missing or damaged items, …)
· Facilitate payment of invoices due by sending bill reminders and contacting clients before they become due.
· Resolves valid or authorized deductions by entering adjusting entries.
· Resolves invalid or unauthorized deductions by following pending deductions procedures.
· Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with sales department.
· Confirm payment application with customers
· Generate weekly accounts receivable reports. Work closely with Sales to ensure proper application of payments. Conduct systematic, consistent weekly collections.
· Customer payment study (average payment, average past due)
· Billing of ex-factory commissions and reimbursable expenses
· Confirming monthly ex-factory invoices as well as collections with the different suppliers (Interparfums French Antilles, BPI, Hermes, Sisley, Puig)
· Alliance Parfums logs and commission invoices to Interparfums.
· Special projects and reporting, as needed.
Job Type: Full-time
Pay: From $50,023.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Commuter assistance
- Dental insurance
- Disability insurance
- Flexible schedule
- Health insurance
- Life insurance
- On-site gym
- Paid sick time
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
- Work from home
Schedule:
- Monday to Friday
Supplemental Pay:
- Yearly bonus
Work Location: Hybrid remote in Miami, FL 33131
Salary : $50,023
