What are the responsibilities and job description for the Project Coordinator position at Estes Construction?
For over 50 years Estes Construction has been a leader in construction management, starting from a one room office with two employees to over 120 employees. Each step of the way we have empowered our team members to grow and develop their skills and ascend as high as they can, whether that be from receptionist to CFO, or project engineer to president! If you are looking for a company with a growth and development mindset, one in which the individual is valued as much as the team; Estes Construction is looking for a detail focused, problem solving team player to join our team! Construction experience is not needed, ability to handle multiple tasks, communicate effectively with multiple stakeholders, learn quickly and be adaptable is a must. If this sounds like you, we need to talk, apply today!
Summary: As a project coordinator for Estes Construction, you will be responsible for providing support to the construction department including department activities and personnel. You will do this primarily by assisting project managers, project engineers, and superintendents while participating in project teams, organizing initiatives, and
maintaining information for projects and the department. To succeed in this role, you need to have
excellent time management and communication skills, as you will collaborate with clients and internal
teams to deliver results on deadlines.
Essential Duties: Essential job duties for this position include the following items. Other duties must be
performed as assigned or required.
- Maintain and distribute project files including correspondence, project directory, RFIs, and drawings.
- Create and distribute a variety of documents, reports, and records including agendas, minutes, owner updates and project logs. May format files or update database information.
- Participate in meetings; department, project, staff, and committee. Responsibilities may include scheduling, preparing agendas, and capturing notes on action items and decisions
made to distribute to attendees within acceptable timeframes. In addition, when necessary, could facilitate or lead meetings. Follow-up with action items and communicate with team to
ensure the success of action plans. - Coordinate project manager’s calendars and schedule internal and external meetings such as pre-installation meetings, project meetings, and owner update meetings. Regularly review
calendars for availability and upcoming meetings to anticipate support needed. - Support projects and complete necessary tasks from point of contract awarded through closeout for the construction department.
- Work with various software programs to help manage and track the project. Support construction staff, subcontractors, owners, and architects as the expert of applicable programs by providing training and troubleshooting internally and externally.
- Work with project managers to lead the change management process. Responsibilities include updating applicable change management logs, processing data, creating documents, and processing integrations while ensuring the accurate and timely flow of information to owner, subcontractors, and accounting.
- Assist project team with driving submittal procurement and processing including creation of the submittal log during job setup, following-up with subcontractors on delinquent items, coordinating submittal reviews with project managers, and sending for designer approval
- Perform general follow-up with subcontractors and owners in regard to contract requirements and billing needs.
- Assist project managers by completing the close-out process within targeted goal (60, 90, 120 days). Tasks include scheduling close-out meetings, creating close-out logs, preparing operation and maintenance manuals, gathering and assembling as-built drawings, coordinating and recording owner trainings, and any additional tasks as identified in the close-out plan.
- Assist/coordinate material procurement.
Qualifications: An Associates degree (A.A) and six months related experience and/or training; or equivalent
combination of education and experience.
Benefits:
- Salary in the Top 75th Percentile
- Annual Bonus Potential
- 401K with 5% Company Match
- Medical, Dental, Vision, and Life Insurance
