Contracts Administrator

Job Title: Contracts Administrator
Location: Universal City, CA
Duration: 6 Months

Qualifications:

• 2 years of experience. Excellent communication and interpersonal skills working with clients and Production Reps.
• Legal or Paralegal experience.
• Strong administrative, analytical, presentation and problem-solving skills.
• Strong work ethic and high degree of professionalism
• Time management skills
• Ability to maintain confidentiality
  

GENERAL SKILLS:

• Excellent writing and document management skills
• Strong ability to multi-task and satisfy accelerated schedules and deadlines, when required.
• Impeccable organization and filing skills
• Strong word processing skills with MS Word, Outlook and Excel
  

COMMUNICATION SKILLS:

• Effectively communicates with internal and/or external customers
• Shares relevant information with team members
• Bachelor's Degree or above preferred.
  

Responsibilities:
The position is for a Contract Administrator in a team-oriented environment. It requires a detail-oriented person with effective written and verbal communications skills, problem-solving and strong word processing skills (Microsoft Word).

• Draft, review, analyze, negotiate, process and amend both basic form agreements and specialized form agreements, including agreements for construction, technical ride/show, and live entertainment projects, as required to comply with Universal Studios Hollywood contracting policy and procedures. Includes selecting the proper form of contract, reviewing and assisting business clients with the preparation of the scope of work and related contract documents, circulating drafts for review, finalizing contract documents, obtaining execution signatures and preparing appropriate correspondence and follow up, as necessary. Examples of contract forms include Master Agreements/Standard Terms, Work Authorizations, Purchases Agreements, Change Orders, etc.
• Prepare and issue agreement amendments, change orders, and close out documentation.
• Ensure compliance of contractual obligations and that partnership policies and procedures/internal controls are followed in all transactions related to this role.
• Assist requestors with preparation of attachments and/or exhibits.
• Assist requestors with preparations and negotiation of contracts terms and report non-compliance issues to Senior Vice President, Legal Affairs and Senior Director, Contracts Administration.
• Assist Senior Vice President, Legal Affairs, and Director of Contract Administration with yearly legal training seminars to facilitate deeper learning of legal concepts and internal procedures.
• Attend weekly/monthly project (construction, etc.) meetings and specified team staff meetings necessary to facilitate ongoing communication between Legal Affairs and USH/UCW business partners. Issue Contract Status Reports.

• Minimum 2 Years contract administration experience including drafting in a high volume environment
• Must have excellent written and verbal skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Theme parks contracts experience (or construction contract experience), volume transactions, and fast track project driven environment experience preferred.
• Proven ability to work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through.
• Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems.
  
  
  

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