What are the responsibilities and job description for the Hospital Administrative Assistant, Part Time position at Ethos Veterinary Health?
Join Our Team as a Hospital Administrative Assistant! Are you highly organized, detail-oriented, and passionate about supporting a dynamic veterinary hospital? Veterinary Emergency & Specialty Hospital (VESH) located in South Deerfield, is looking for a Hospital Administrative Assistant to help keep our hospital running smoothly! Compensation : $18 - $20 Anticipated Schedule : Part time! 25 hours weekly. Monday – Friday ,10a – 3p About the Job : As a key support to our Hospital Director, Operations Supervisor / HR Manager, OSHA / DEA Officer, and Inventory Specialist, you’ll play an essential role in daily hospital operations, including : Assisting with onboarding and orientation of new employees Managing and filing personnel records, medical records, and vendor invoices Overseeing dosimetry badge maintenance and quarterly swaps Handling client-related tasks, such as managing forgotten items and unclaimed prescriptions Organizing employee engagement activities and events Data entry and administrative support as needed Managing cremains organization and client returns Inventory Support Responsibilities : Verifying received items and ensuring accurate inventory tracking Distributing and cycling inventory for proper stock management Monitoring expiration dates and assisting with mandatory inventory counts About You : You possess outstanding interpersonal and communication skills aimed at establishing positive relationships with colleagues, clients, and the community. You have the ability to lift and carry up to 30 lbs, including navigating stairs You are able to work well independently and in a team environment, leading by example . You exhibit flexibility, dependability, responsibility, and possesses excellent attention to detail . You understand the importance of maintaining a positive, respectful, uplifting hospital culture and genuinely love working with people who share that same value. Fluent English skills (speaking & reading) are required for the role. What to Expect : A Supportive Environment : Join a team that works like a TEAM. We foster a welcoming atmosphere where every team member feels valued, supported, and encouraged to grow. From seasoned experts to those just starting out, we believe in mentorship and collaboration . Opportunities for Growth : At VESH, learning never stops. Our experienced Doctors and Technicians take pride in mentoring and guiding newer team members. You'll have the chance to expand your knowledge and refine your skills in a supportive environment. Commitment to Excellence : We believe in providing nothing but the best for our patients. Our team utilizes cutting-edge equipment and techniques to deliver top-notch care, ensuring every pet receives the treatment they deserve. About Us : We are a 24- hour, VEECCS Level 2 Certified , state-of-the-art Emergency Specialty veterinary hospital. Like human medical specialists, VESH supports primary care veterinarians with the evaluation and treatment of pets affected by trauma, chronic issues, serious illness, or unusual disorders requiring advanced training along with providing critical & emergency pet care. We offer a variety of specialty services including Advanced Imaging (CT), Internal Medicine, Surgery, and of course Emergency and Critical Care. Benefits : At VESH, we believe in investing in our team's growth and development. Full time benefits include : CE Allowance Paid Shoe Stipend Scrubs provided by VESH at no cost to the employee! Paid Time Off Sick Time Shift Differential Employee Pet Discount / Immediate Family Member Discount 401k Medical / Dental / Vision Short / Long Term Disability Insurance Life Insurance HSA / FSA License application and renewal reimbursement for CVTs. Why Choose Us? Variety and Challenge : Every day brings new challenges and opportunities to learn. You'll never feel stuck in a routine at VESH, where every case is unique and every patient deserves personalized care. Making a Difference : Join a team where your contributions truly matter . Whether it's saving a life in an emergency situation or providing comfort to a pet in need, your work at VESH has a meaningful impact on the lives of animals and their families. Professional Development : We're committed to helping you reach your full potential . From continuing education opportunities to hands-on training, we invest in your growth and development every step of the way.
Salary : $18 - $20
