Support Services Administrative Assistant - Nutrition Services

Position Summary

This is a full-time position, 12 months of the year. (Multiple Positions)
Bi-lingual preferred

Performs a variety of administrative support and secretarial work in the implementation of program procedures and practices requiring specific knowledge of assigned programs and related program requirements and procedures. Research, correspond, and disseminate program information to administrators, parents, staff, students, other agency officials, and the general public. Perform other related work as required.

Essential Functions:
(Any one position may not include all of the duties listed nor do the listed examples include all tasks found in positions of this classification.)

• Monitor fiscal and expenditures of the program(s) assigned to. Determine code allocation, post and balance revenue and expenditures.
• Implement program requirements and procedures specific to the programs assigned to.
• Compile, analyze, and assimilate program data. Detect, inform, and recommend alternative solutions to program problem and issues.
• Provide administrative secretarial support such as correspondence, composition, transcription, scheduling meetings, and information dissemination to administrators, staff, and the general public.
• May coordinate the work of other office support staff giving directions and instructions.
• As an administrative support technician, follow through on administrative or technical detail work corresponding to program requirements.
• Provide technical or program specific information. Receive and review technicalinformation from external agencies and the public.
• Under direction, may perform first step analysis of data and information or reports needed for program development and evaluation. Communicate to other staff or program administrator the adequacy or inadequacy of the information or reports. Using knowledge of specific program(s), communicate with others on other information required.
• Schedule and coordinate meetings, appointments, interviews, workshops, seminars and travel plans.
• Maintain a specialized record keeping system for a variety of data peculiar to a programmer programs.
• Compile information from various sources, verify, and code data, and store for later retrieval and report preparation using a personal computer or other computer equipment.
• Maintains regular and prompt attendance.
• Perform other related duties as required.

Required Knowledge, Skills and Abilities

• Knowledge of applicable program(s) and program requirements in which the position is assigned to.
• Knowledge of applicable federal, state and district policies specific to the program assigned to. Ability to apply knowledge to specific inquiries and situations.
• General knowledge of techniques and practices involved in the administration of specified program(s).
• Working knowledge of bookkeeping procedures and techniques used in the maintaining budget expenditures and recording program revenues.
• Ability to communicate effectively, both orally and in writing. Working knowledge of English grammar, spelling, and composition.
• Ability to develop and manage office record systems and automated systems.
• Excellent secretarial skills in typing (80 wpm), transcription, composition, and public relations.
• Ability to work independently without direct supervision. Ability to complete assignments from general instructions or statement of end results.
• Experience differentiating practices for diverse population.
• Ability to work effectively and collaboratively with diverse students, staff, and community populations.

Minimum Qualifications

• Four years of secretarial experience with responsibilities for monitoring budgets and policy assistance.
• Some positions require specific training or experience in the technical program in which the position is to be assigned in.
• Graduation from a senior high school or equivalent; some college coursework in secretarial office management or related field is highly preferred.
• Bilingual proficiency and/or multicultural experience strongly preferred.

Additional Information

Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:

Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.

There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.

Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position’s benefit eligibility.

For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits.