Logistics Specialist

Summary

The Logistics Specialist for the Truck Business is responsible for overseeing the entire logistics process, from the transportation of incoming materials to ensuring timely delivery to North American warehouses or production facilities. This role includes negotiating shipping contracts, managing inventory, tracking shipments, and ensuring compliance with local and international regulations. The Logistics Specialist will collaborate closely with internal teams and external partners to ensure cost-effective and efficient logistics operations.

Job Description

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Key Responsibilities

• Negotiate shipping contracts with carriers and freight providers to secure cost-effective transportation solutions while maintaining service quality.
• Oversee end-to-end logistics processes, including inbound material delivery and outbound shipment coordination.
• Manage and update shipping information for inventory, ensuring all transactions are accurately recorded.
• Track shipments, monitor the transportation process, and resolve any issues that arise.
• Ensure compliance with local and international shipping regulations, safety standards, and environmental requirements.
• Communicate with freight companies, vendors, and suppliers to ensure accurate and timely delivery of goods.
• Oversee the preparation of all export shipment paperwork, including for the US and Canada.
• Assist with the logistics for spare parts shipments, ensuring timely delivery of LTL (Less Than Truckload) shipments.
• Monitor vendor and freight company payments, working closely with accounting to avoid credit holds.
• Submit, monitor, and update purchase requisitions (PR) and purchase orders (PO) for office, sales, and spare parts purchases.
• Support the shop in loading units when required.
• Prepare reports and maintain documentation related to logistics activities.
  
  

Competencies

• Strong negotiation and communication skills.
• Ability to manage multiple logistics functions and ensure timely execution.
• Analytical and problem-solving skills with a focus on cost reduction.
• Knowledge of international shipping and customs regulations.
• Collaboration and teamwork.
  
  

WORK ENVIRONMENT

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and calculator, ten key by touch.

Physical Requirements

• This position can be a sedentary role; however, some filing is required. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk; or hear.
• The employee is required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
  
  

SUPERVISORY RESPONSIBILITY

None

TRAVEL

None

Required Education And Experience

• Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a relevant field.
• 3-5 years of experience in outbound logistics management, preferably in the material handling or trucking industry.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time management skills.
• Knowledge of shipping and customs regulations, with the ability to manage international shipments.
• Mandarin language skills are preferred but not required.