Project Coordinator/ Office Coordinator

Position Summary

The project coordinator will manage the day-to-day operations of the construction project. The Project coordinator will ensure that projects run smoothly by coordinating schedules, tasks, resources, and budgets. The Project Coordinator will also communicate with clients and internal teams to ensure that everyone is working towards the same goals.

Duties and Responsibilities:

•              See each assigned project from start to finish under the direction of multiple Project Managers.

•              Prepare, report and analyze each project throughout its duration.

•              Generate subcontracts and purchase orders, helping to ensure that all parties comply with the requirements specified in each contract.

•              Produce documents for any changes to the agreement that occur over the course of the contract.

•              Execute the closeout process when both parties have met their obligations.

•              Generate owner change order requests, change orders, pay applications, etc. via Viewpoint (Vista) and Textura (Oracle).

•              Initiate, approve and close monthly draws.

•              Collect lien waivers and affidavits for each Draw.

•              Enter and distribute submittals, RFI's, test logs, daily reports, etc. as needed.

•              Receive and record drawings.

•              Prepare monthly projection reports or other reports as needed (for example: open payables, job cost, etc.)

•              Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.

•              Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

•              Assists with other related clerical duties such as photocopying, faxing, filing and collating.

•              Answers front desk telephone and directs the caller to the appropriate employee or to the employee’s voicemail when appropriate.

•              Other responsibilities as assigned.

Qualifications:

•              Associates Degree, preferred

•              Minimum of 4 years of experience in contract administration, preferred

•              Experience in commercial construction preferred

•              Experience with Viewpoint (Vista) and Textura (Oracle) preferred

•              Strong verbal and written communication skills

•              Proficiency in MS Office Suite

Evans General Contractors, LLC is an Equal Opportunity Employer, including disability and protected veteran status.