What are the responsibilities and job description for the Secretary of Psychological Services position at Evansville Vanderburgh School Corporation?
- Impact Lives Daily: Every day, you'll have the opportunity to inspire, guide, and empower the next generation. Your work will ripple through time, shaping not just individual lives but entire communities.
- Innovate and Grow: We're not just teaching – we're reinventing education for the 21st century. Bring your fresh ideas and watch them come to life in our progressive learning environments.
- Stability Meets Flexibility: Enjoy the security of working in an essential field, coupled with a schedule that respects your work-life balance. Summers off, holidays, and predictable hours allow you to pursue your passions both in and out of the classroom.
- Comprehensive Benefits: Enjoy competitive salaries, excellent health coverage, robust retirement plans, and generous paid time off.
- Supportive Community: Join a team that feels like family. Our collaborative environment fosters lifelong friendships and professional networks.
- Cutting-Edge Resources: Work with state-of-the-art technology and innovative teaching tools that make learning exciting for both educators and students.
- Sick Time
- Personal Business Days
- Snow Days
- Vacation
- Process all ordering for the Office of Psychological Services.
- Maintain records of payroll.
- Organize and purge outdated student records adhering to educational record protocols for document storage.
- Collect and forward due process paperwork from schools and Office of Special Education.
- Handle incoming and outgoing calls, accurately document messages, and direct calls to appropriate staff.
- Maintain accurate student files and records.
- Prepare and create IDOE status reports.
- Proofread and process psycho-educational reports.
- Distribute psycho-educational reports to schools, parents, outside agencies, etc.
- Process referral for evaluation information, including mailing legally required documentation to parents and schools, tracking receipt of documents from parents, maintaining detailed records of all efforts to communicate with parents.
- Process reevaluation information, including distributing legally necessary information to schools following a strict timeline, maintaining detailed records of receipt of such documentation.
- Maintain communication with Early Childhood Special Education Office for scheduling evaluations of preschool students, arranging case conferences, and keeping detailed records of all such scheduling.
- Prepare and disseminate various communications to EVSC principals and administrators, such as early kindergarten entry information.
- Maintain a welcoming and professional demeanor while assisting staff, parents and visitors.
- Adhere to strict maintenance of confidentiality regarding student information.
- Create reports and letters using Microsoft Office and Google Docs including merging, charting, and collaborative functions.
- Enter data into special education tracking computer program and computerized scoring programs of standardized assessments.
- Process 504 plans and 504 plan updates.
- Support the Director of Psychological Services manage 504 compliance which may include creating and maintaining spreadsheets, filing hard copies of plans, and communicating with school personnel regarding 504 compliance.
- Create and maintain the Secretary Procedural manual.
- Support communication with agencies to support Article 7 Child Find responsibilities.
- Process out of district approvals of IEPs and psychological reports.
- Provide coverage for Culver Family Learning Center main office desk during lunch breaks and various circumstances (as needed) for the secretary.
- Maintain regular attendance.
- Ability to operate personal computers and skilled in Google, Microsoft, and PowerSchool applications including creating and editing spreadsheets to manage data within the department.
- Ability to establish and maintain effective working relationships with students, staff, and the school community.
- Ability to communicate clearly and concisely both in oral and written form.
- Ability to work independently, to function effectively in a multi-task environment, and to interact positively with the public.
- Ability to perform duties with awareness of and in compliance with related corporation policies and state requirements.
- Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment
- Strive to be innovative in continuously improving processes for district-wide success
- Provide excellent service in all forms of ?communication with a results-oriented customer-driven focus
- Successful in working effectively and efficiently in a high pressure, time-sensitive? environment
- Ability to internally motivate, think critically, and initiate strategic improvement
- Exude a positive and dependable work ethic
- ??Highly organized with ?attention to detail
- Ability to read and comprehend correspondence, instructions, and documents, such as safety rules, operating and maintenance instructions, and procedural manuals.
- Ability to write reports and correspondence clearly and concisely using correct grammar, spelling, and punctuation.
- Ability to speak effectively with good grammar before groups of people and with individuals.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
- Ability to apply common sense understanding to carry out detailed, written, or oral instructions.
- Ability to deal with problems involving several concrete variables in standardized situations.
- While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, see, and hear.
- Must be able to see and read close work such as typed or handwritten material and have good depth perception.
- Must be able to hear conversation in a noisy environment and to communicate through speech.
- Occasionally required to climb, balance, stoop, kneel, crouch, and crawl.
- Must occasionally lift and/or move up to fifty pounds.
- Must be able to push items weighing up to fifty pounds.
- Must continuously repeat the same hand, arm, and finger motion.
- The noise level in the work environment is usually quiet; however, it can vary depending on daily activities within the work environment such as the number of people in the room.
- The employee must interact with other staff.
- The work environment can be interruptive as the employee must meet multiple demands from several people.
- Meeting deadlines with severe time constraints is frequently required.
JobID: 454
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/7/2025
3/7/2025
Location:
Culver Family Learning Center
Culver Family Learning Center
Date Available:
ASAP
ASAP
Closing Date:
Open Until Filled
Open Until Filled
Are you passionate about making a real difference in the world? Do you believe in the power of education to transform lives? If so, we invite you to become part of our school corporation!
Why Choose EVSC?
Join us in our mission to educate, inspire, and empower. Together, we can build a brighter future – one student at a time. We are Better Together!
Apply now and take the first step towards a rewarding career that truly matters!
Position Details:
This position works 52 weeks a year. It is scheduled 5 days per week at 8 hours per day. The position follows the approved calendar for 52 week secretaries.
Salary:
Year
Hourly Rate
1
$20.30
2
$20.51
3
$20.72
4
$20.91
5
$21.10
6
$21.28
7
$21.50
8
$21.69
9
$21.91
10
$22.10
11
$22.28
12
$22.49
13
$22.67
14
$22.84
15
$23.09
16-24
$23.27
25
$23.55
Annual, incremental pay increases are given for each year of service with the EVSC in this role if an employee has worked at least 120 days in a school year. New employees will begin on year 1.
Benefits:
Insurance:
EVSC offers four (4) Anthem medical insurance plans. Full medical, dental and vision insurance are provided with this position. Employees may pay the additional cost to add family members. Click here to view the rates for each plan. If elected, insurance coverage begins the first of the month following the successful completion of a 30-day probationary period.
Employees enrolled in an EVSC medical insurance plan are eligible to use any of the three EVSC Health & Wellness Centers. The health clinics provide primary care services, generic prescription medications, physicals, health screenings, and labs; all at NO COST to the employee or covered family member.
Additional Benefits:
EVSC is proud to provide accumulated paid time off for:
EVSC offers four (4) Anthem medical insurance plans. Full medical, dental and vision insurance are provided with this position. Employees may pay the additional cost to add family members. Click here to view the rates for each plan. If elected, insurance coverage begins the first of the month following the successful completion of a 30-day probationary period.
Employees enrolled in an EVSC medical insurance plan are eligible to use any of the three EVSC Health & Wellness Centers. The health clinics provide primary care services, generic prescription medications, physicals, health screenings, and labs; all at NO COST to the employee or covered family member.
Additional Benefits:
EVSC is proud to provide accumulated paid time off for:
EVSC employees have access to the EVSC Wee Care Learning Centers. The Wee Care program provides a quality early learning experience for employees' children as young as six weeks through age five at a special employee rate.
This position will automatically be enrolled in the Public Employees' Retirement Fund (PERF) through the state of Indiana, which includes a defined benefit (Pension) as well as an Annuity Savings Account (ASA). Employees may also participate in a 403(b) Plan. Enrolling in the 403(b) plan allows employees to save for their retirement by making a pre-tax salary deferral contributions to the Plan.
Eligible employees may enroll in the EVSC group life insurance and long term disability plans. EVSC also offers a variety of voluntary insurance products through American Fidelity.
EVSC offers a free Employee Assistance Program (EAP). It is a confidential, voluntary service that provides professional counseling and referral services designed to help employees and their family members with personal, job or family-related matters.
This position will automatically be enrolled in the Public Employees' Retirement Fund (PERF) through the state of Indiana, which includes a defined benefit (Pension) as well as an Annuity Savings Account (ASA). Employees may also participate in a 403(b) Plan. Enrolling in the 403(b) plan allows employees to save for their retirement by making a pre-tax salary deferral contributions to the Plan.
Eligible employees may enroll in the EVSC group life insurance and long term disability plans. EVSC also offers a variety of voluntary insurance products through American Fidelity.
EVSC offers a free Employee Assistance Program (EAP). It is a confidential, voluntary service that provides professional counseling and referral services designed to help employees and their family members with personal, job or family-related matters.
SUMMARY:
Serves as confidential secretary to the director of psychological services and school psychologist staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
JOB SPECIFIC SKILLS AND ABILITIES:
ESSENTIAL SKILLS AND ABILITIES:
SUPERVISORY RESPONSIBILITIES:
Provide attentive childcare supervision during parent meetings with psychologists.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
High school diploma or general education degree (GED) and six months to one year related experience and/or training.
CERTIFICATES, LICENSES, REGISTRATIONS:
Serves as confidential secretary to the director of psychological services and school psychologist staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
JOB SPECIFIC SKILLS AND ABILITIES:
ESSENTIAL SKILLS AND ABILITIES:
SUPERVISORY RESPONSIBILITIES:
Provide attentive childcare supervision during parent meetings with psychologists.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
High school diploma or general education degree (GED) and six months to one year related experience and/or training.
CERTIFICATES, LICENSES, REGISTRATIONS:
LANGUAGE SKILLS:
MATHEMATICAL SKILLS:
REASONING ABILITY:
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
QUESTIONS REGARDING THIS OPPORTUNITY?
If you have any questions, please e-mail Katie Johnson at katie1.johnson@evsck12.com. You will receive a response within 24-48 hours.
If you have any questions, please e-mail Katie Johnson at katie1.johnson@evsck12.com. You will receive a response within 24-48 hours.
Americans with Disabilities Act (ADA)-
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA). The job description is not an exhaustive list of the duties performed for this position and it does not serve to proscribe or restrict the tasks that may be assigned or changed by management.
NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, sexual orientation, veteran status, genetic information, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.C.22-9- 1), Title IV, and Title VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), the Genetic Information Non-Discrimination Act and Section 504 (Rehabilitation Act of 1973).
Salary : $20 - $24
