Office Manager

Office Manager, Evening Star Joinery

Who We Are: Evening Star Joinery has been an established high-end custom home builder and general contractor in the Northern Michigan area for over four decades. We seek to better the built environment and utilize the most advanced building science-based techniques. With over twenty-five employees, we cover all aspects of the building scope from project management to masonry to finish work, including our own in-house millwork and cabinet shop. We value our employees and the community in which we reside. Evening Star Joinery is an equal opportunity employer; women, LGBTQ and BIPOC are encouraged to apply.

Mission and Values:

Evening Star Joinery works to merge age-old craft with modern day building science and technology, uplift our community and build a more resilient future.

 We value our relationships

 We commit to operational efficiency

 We represent the communities in which we work

 We seek to employ the friendliest building materials

 We embrace the challenges of building in our climate

 We are always learning

The Position: Evening Star Joinery is seeking an Office Manager to join our team. This position is in Harbor Springs, MI.

The Office Manager is the first point of contact for the company and keeps the office and communication functions running smoothly and efficiently. The role of the Office Manager is to ensure that all team members have access to the resources and information they need to perform their jobs and support Evening Star Joinery operations.

Duties and Responsibilities:

Communications

 Responds to incoming phone calls and emails and takes appropriate action

 Manages and files company documents for quick retrieval as needed

 Sends cards, gifts, or flowers as appropriate for births, weddings, bereavements, etc. on behalf of Evening Star Joinery

 Plans and coordinates employee celebrations and company events, including but not limited to monthly employee meetings, holiday party, and Sub Lunch

 Maintains employee contact information and birthday list

Office and systems

 Maintains professional appearance and cleanliness of the office

 Procures office supplies to always ensure adequate stock

 Develops standard company forms and templates

 Manages ESJ delivery driver and schedule

 Maintains Time Off/PTO master

 Manages work orders and paint slips for materials

 Provides required items for Lead Carpenter, Project Manager, or Production Manager to post at jobsites (i.e., first aid kit, fire extinguisher, emergency information)

 Enters P.O.s into Quick Books

 Distributes incoming mail daily and prepares outgoing mail and shipments

 Assists keeping employee files and information complete and up to date

 Assists with hiring activities including posting job openings, screening candidates, distributing resumes, and coordinating interview appointments

 Assists with new hire onboarding, including:

o Assembles new hire packages and onboarding schedule

o Sets up new employees with necessary communication tools (e.g., phone, email account, computer)

Sales and marketing

 Promptly and professionally qualifies incoming leads and refers prospective clients to

salesperson

 Enters all new leads into sales and e-newsletter databases, and keeps contact information current

 Generates mail/email lists for marketing

Production and Service

 Helps prepare jobs for production by assembling job books

 At job launch, works with project team to assure that ensure the pre-mobilization checklist is completed

 Manages communications and deliveries to/from jobsites, lumberyard, paint shop, etc.

 Receives, inventories and stores project items to be installed at site (e.g., tiles, plumbing fixtures,

lighting fixtures, trim)

 Purchases and inventories tools

 Works with Project Managers and Site Supervisors to track client meeting notes

Benefits:

 $21.00-26.00/hr, starting wage commensurate with experience, with the potential addition of profitability bonuses

 Simple IRA, employer match

 100% health insurance premium coverage for employee and spouse/family

 Paid Time Off

 Paid Sick Time

 Clothing allowance

 Continued training

Qualifications: Experience with Microsoft Office Suite and QuickBooks preferred; strong communication and organizational skills; ability to manage schedules and logistics effectively.

Job Type: Full-time

An Affirmative Action/Equal Opportunity Employer

Job Type: Full-time

Pay: $21.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

People with a criminal record are encouraged to apply

Ability to Commute:

• Harbor Springs, MI 49740 (Required)

Ability to Relocate:

• Harbor Springs, MI 49740: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $26