What are the responsibilities and job description for the Operations Associate position at Event Strategies, Inc.?
Job Description
Event Strategies, Inc. (ESI) is a full service event production company based in Alexandria, VA.
ESI is seeking to hire organized and highly motivated Operations Associates full-time to support the administrative operations and logistics behind nationwide and global event productions. Operations Associates play a crucial role in supporting the day-to-day operational needs of both ESI and client events. Operations Associates will work closely with ESI project managers, technicians, labor, vendors, and clients to ensure that all logistical aspects of the events are seamless and executed efficiently. Events will include conferences, trade shows, concerts, outdoor and indoor political speaking events, traveling shows, and more.
Compensation/Benefits
- Salary pay that is negotiable based on skill level and experience. Benefits include health, dental, and vision. Simple IRA with company match offered as well.
How To Apply
- Please send your resume to contact@teamesi.com or contact us at (703) 403-3173. Please be sure to include any examples of past events you have worked on if possible.
Responsibilities
- Assist the Director of Operations and Project Managers in both the daily operation of the company and the execution of events by creating production schedules, budgets, trip summaries, tracking expenses, and assisting in vendor sourcing
- Create and manage transportation logistics for both equipment and personnel to and from event sites. This includes sourcing hotel room blocks, managing flights and rental cars
- Assist with managing event timelines and ensuring deadlines are met
- Responsible for the upkeep of collaborative documents and administrative materials for all ESI projects
- Responsible for conducting venue research, vendor sourcing, and vendor research projects
- Responsible for the day-to-day upkeep of the ESI headquarters
- Occasionally provide on-site support during events, ensuring everything runs smoothly and addressing any issues that may arise
Qualifications
- 1-3 years of operations experience in event production or logistics is a plus but not required. Entry level experience is acceptable for this position.
- Must be able to be trusted with confidential information
- Strong organizational skills with the ability to multitask and prioritize effectively
- Excellent communication and interpersonal skills to interact with vendors, clients, and internal teams
- Ability to work well in a fast-paced, team-oriented environment
- Detail-oriented with a focus on accuracy and quality
- Flexibility to work evenings and weekends as needed for events
- Intimate knowledge of Microsoft Office and Google Drive products
Experience
- Experience in the support of large projects or business operations preferred but not required
Environment
- Work is performed primarily in the headquarters office in Alexandria, VA
- Occasional travel for events at venues such as hotel ballrooms, conference centers, arenas, concert venues as well as outdoors in amphitheaters and fields with a large media component at most events
- Team members working times may be irregular hours and on-call status including days, evenings, weekends, and holidays
