What are the responsibilities and job description for the Staff Accountant position at Events Management Company?
Job Description
Job Description
Job Summary
Directly assist the Events Director on all strategic matters relating to budget management of the events, cost-benefit analysis, forecasting needs and internal control. Develop policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develop, establish and administer procedures and systems pertaining to financial matters. Prepare financial statements, forecasts and analyses for all administrative and managerial functions. Maintain all accounting records; develop, analyze and interpret statistical and accounting information. Evaluate operating results for costs, revenues, budgets, policies of operation, trends and increased profit possibilities. Serve as liaison to CPA firm.
Job Tasks / Duties
- Prepares operating budgets and financial forecasts in coordination with the Events Director, analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and their potential causes; recommends corrective actions to help assure that budget goals are met.
- Prepares the monthly trial balance and resulting financial statements, including the income statement, balance sheet and statement of changes in financial condition, along with required supporting schedules and other data necessary for financial reports and records.
- Manages and conducts internal auditing programs to help ensure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.
- Works with the event's external auditors to assure that procedures are consistent with events policies.
- Prepares and verifies reports made to CPA and Board Members.
- May participate in and verify the taking of inventories.
- Verifies that all insurance records are properly maintained.
- Reconciles monthly ledgers including receivables, payables, bank and other asset accounts, and wage accounts.
- Prepares or supervises preparation of applicable federal, state and local tax returns with CPA.
- Prepares accounting reports as necessary and appropriate for dissemination to the board of directors, and / or executive committee.
- Attends monthly board, finance committee and other meetings as required.
- Oversees billing and collection procedures.
- Compiles, approves and maintains credit applications for vendors.
- Verifies payrolls.
- Maintains fixed asset ledgers and prepares depreciation schedules for monthly entries.
- Audits all cash and charge expenditures.
- Safeguards all funds in bank accounts; assures that revenues are properly and correctly deposited and supervises the drawing of all checks.
- Establishes and maintains events accounting records and financial statements.
- Monitors accounts receivable and acts according to established policies and procedures.
- Prepares a full report of the year’s financial operations for presentation at the annual meeting.
- Works with the Events Director and department heads to plan and manage capital budgets and cash flow statements.
- Reconciles bank statements.
- Maintains necessary procedures for confidentiality relating to events and employee issues.
- Calculate and submit approved sales commission payouts.
- Prepare monthly and annual Events financial reports.
- Organize and manage on-site and remote finance areas prior to and during Events Week including remote and will-call ticket locations and on-site finance office for event participants.
Education and / or Experience
Job Knowledge, Core Competencies and Expectations
General info / Requirements
Our benefits include :
