Executive Assistant

 

Job Summary

We are seeking a highly motivated, detail-oriented, and proactive Executive Assistant to support our Senior Executive Assistant in managing the demands of a fast-paced executive environment. This role is ideal for a self-starter with at least 3 years of experience as an Executive Assistant or Administrative Assistant, who is looking to advance their career in a dynamic organization.

Key Responsibilities

• Administrative Support: Assist the Senior Executive Assistant in managing day-to-day operations, including scheduling, correspondence, and organizing meetings.
• Calendar Management: Coordinate and manage multiple executive calendars, ensuring alignment and minimizing conflicts.
• Communication: Serve as a liaison between the executive team and internal/external stakeholders, ensuring timely and professional communication.
• Project Assistance: Provide support on special projects, including research, preparation of materials, and follow-ups.
• Travel Coordination: Arrange travel itineraries, accommodations, and logistics for executives as needed.
• Documentation: Prepare, review, and edit reports, presentations, and other documents.
• Task Delegation: Assist in managing incoming tasks, ensuring they are prioritized and handled appropriately.
• Office Operations: Oversee supplies, resources, and other administrative needs to ensure seamless operations.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
  
  

Preferred Qualifications

• Minimum of 3 years of experience as an Executive Assistant or Administrative Assistant in a corporate setting.
• Experience supporting multiple executives or working in a high-growth environment.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Exceptional verbal and written communication skills.
• High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive, self-starter mindset with a strong sense of initiative and accountability.
• Ability to maintain confidentiality and exercise discretion.
• Detail-oriented with excellent time management skills.
• Positive, can-do attitude and a willingness to learn and adapt.
  
  

Education/And or Certifications: 

College Degree preferred

High School Diploma 

What We Offer

Our full-time positions offer provide:

A chance to be part of a growing and emerging culture 

Holidays and Health benefits (medical, dental vision)

Paid time off benefits 

Mileage reimbursement plan

Short & Long-term disability options Employer

Contribution to 401k Retirement

 

About Eventus WholeHealth

Eventus WholeHealth was founded in 2014 to provide physician-led healthcare services for residents and patients of skilled nursing and assisted living facilities. With our highly-trained team of physicians, psychiatrists, nurse practitioners, physician assistants, psychotherapists, podiatrists, optometrists, audiologists, and support staff, our comprehensive, evidence-based model provides collaborative interdisciplinary care with the seamless and vital integration of a wide range of specialties.  Our differentiated approach not only empowers the facilities to reach their own goals and objectives but also ensures better patient outcomes. For more information, please visit www.eventuswholehealth.com.