Associate Vice President of Campus Operations

Posting Number: 02629
Department: Campus Operations

Job Summary/Basic Function:
JOB GOALThis position provides leadership, planning, and coordination to develop and maintain Everett Community College's campus operations in the areas of facilities and grounds, custodial, sustainability, risk management and insurance, food service, bookstore, auxiliary services, student housing development, campus safety and emergency management (CSEM), property acquisition, and sustainability and in optimal support of the College mission and goals.
DUTIES & RESPONSIBILITIES:Facilities and Grounds

• Provide direct management and oversight to the Facilities and Grounds department to ensure effective management of personnel, finances, and equipment in the development and implementation of programs, policies and procedures related to the construction, maintenance, remodeling and repair of campus buildings, repair and operation of utility systems and other infrastructure.
• Establish appropriate procedures that promote a strong service orientation to students, faculty, staff and community groups.
• Ensure compliance with federal and state health, life safety and building codes. Ensure that the conditions of plans and specifications for assigned demolition, construction, and renovation projects are met by contractors by overseeing and observing the progress of projects, interpreting plans and specifications, and recommending change orders.
• Develop recommendations for the College's biennial capital budget program, and manage the program throughout the process of development, approval and implementation.
• Assist in preparing the annual state appropriations request for maintenance and repair of existing College buildings and facilities by developing data from facility audits that identify and prioritize repairs and renovations consistent with the campus master plan, identifying capital renewal projects which support the campus master plan.
• Prepare and monitor the annual Facilities Department and Capital Fund budgets.
• Facilitate development of an overall plan for routine and periodic maintenance, repairs and renovations of college buildings and facilities by analyzing data from facilities audits, understanding the impact of repairs and/or renovations on existing mechanical, electrical, structural and related systems, and recommending appropriate priorities for repairs and renovations.
• Adhere to all policies, laws, and applicable Collective Bargaining Agreements regarding employee working conditions.

Custodial ServicesProvide oversight to the Custodial Services department to ensure:

• High standard of cleanliness and care of the College facilities.
• Maintenance of supply inventories.
• Development of the custodial department budget for supplies, equipment, staffing levels, and staff training requirements.
• Efficient cleaning practices and responsive emergency cleanup.
• Adherence to safety protocols and material safety handling procedures.

SustainabilityProvide oversight to the Sustainability office to ensure:

• Regulatory compliance with Federal, State, and local energy use requirements.
• Timely energy and utility use data collection, analysis and reporting.
• Green Fee Funding compliance.
• Community outreach for sustainability events such as Earth Day, Recycling days, and holiday wreath making.
• Supervision of Sustainability Office Students.

Auxiliary ServicesProvide oversight to the Auxiliary Services department to ensure:

• Leadership, planning, and coordination in the areas of Space Rentals, Motorpool, and Space Management.
• Coordination of revenue-generating space rentals to external agencies and departments.
• Long and short-term facilities planning.
• Motorpool maintenance and vehicle assignments.

College ServicesProvide oversight to the College Services division to ensure:

• Executive-level administrative support for Insurance and Risk Management, Property Acquisition, Bookstore, Food Services, Capital Projects, and Space Management
• Coordination of special projects, including but not limited to owner relations and managing acquisitions, sales, lease, and contract management.
• Bookstore and Food Beverage management, including vendor relations, commercial equipment procurement, preparing and managing Memorandums of Understanding.
• Preparation of new and renewal of delegated lease/renal agreements.

Campus Safety and Emergency ManagementProvide supervision of the Director of Campus Safety and Emergency Management to ensure:

• Implementation of an equitable safety and emergency management program for the college.
• Adequate training programs for campus safety and emergency management are implemented and maintained.
• Collaboration between CSEM and other college departments on relevant issues.
• Necessary oversight of CSEM leadership with equitable accountability measures.
• CSEM operations (including policy development, training, community engagement, and emergency response planning) are designed and conducted in an accessible manner.

Executive Leadership Responsibilities

• Oversee College Services division including Facilities & Grounds, Custodial, Sustainability, Auxiliary Services, and College Services administrative functions related to Food Service, Insurance and Risk Management, Property Acquisition, Bookstore, Food Services, Capital Projects, and Space Management and campus safety and emergency management.
• Serve on the President's Executive Leadership Team.
• Contribute to the success of the college by serving on assigned committees.
• Contribute to the quality of administrative processes by active participation in management group efforts, on-going communication of cooperative administrative efforts to constituents, effective and productive labor relations, and effective strategic planning.
• Maintain positive and collaborative working relationships with other campuses, our colleagues in state government, and with the local community.
• Seek opportunities for shared learning and partnerships among constituents.
• Perform other duties as assigned by the President.

COMPETENCIES:

• Participatory Management: Provides opportunity for assigned staff to participate in management decision-making when and where appropriate. Consistently seeks out appropriate information and input that ensure stakeholders perspective is considered.
• Approachability: Willing to take immediate time to actively listen to others. Considered "accessible" or can be depended upon to be available when needed. Responsive.
• Change Management: Initiates and/or manages the change process and energizes it on an ongoing basis, taking steps to remove barriers or accelerate its pace.
• Leadership: Leads by example, serves as appropriate role model to colleagues. Demonstrates confidence within area of expertise - promotes a cooperative work environment. Ability to appropriately apply leadership techniques to motivate, develop and guide employees.
• Visionary Leadership: Creates a clear, compelling vision. Communicates vision and gains commitment. Acts in accordance with vision. Displays passion and optimism. Mobilizes others to fulfill the vision.
• Data Literacy: Uses data as a key component to assess performance, in particular toward meeting College and unit goals in support of student success. Understands what data is available, internally and externally, and what story that data is telling in order to improve programs, services, and processes for serving students, other units, and the College's service district.
• Oral & Written Communication: Speaks clearly and persuasively in positive and negative situations. Listens and gets clarification. Responds well to questions. Demonstrates group presentation skills. Participates in meetings. Structures and conveys information clearly and effectively through both formal and informal documents. Reviews and edits written work constructively. Ability to tailor to audience in mind.
• Student Centered: Ensures attention, interest, activities and efforts are centered upon the best interest of students. Creates and supports an environment that enables learners to achieve their personal, academic, and professional goals. Provides courteous and helpful responses to all customers, whether they be students, general public, or employees from another department.
• Support for Diversity, Equity & Inclusion: Supports initiatives of the college and departments to expand the human qualities that differentiate our workforce and workplace. Exemplifies tenants of tolerance, acceptance, and interest in different viewpoints, cultures, and backgrounds and demands similar conduct of assigned staff and department.
• Accountability: Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate. Accepts responsibility when given, understands what duties employee is responsible for and can be counted upon to carry out those responsibilities.
• Teamwork: Demonstrates a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors.

Minimum Qualifications:
Required Education and Experience:

• Bachelor's Degree in Management, Business Administration, Engineering, Architecture, or a related field (or equivalent experience)
• Five years of experience in comprehensive facilities management.
• Three years of leadership experience in a complex environment.

Demonstrated Knowledge, Skills, and Abilities:

• Strong oral and written communication skills, with the ability to explain complex issues clearly to diverse stakeholders.
• Knowledge of principles and practices related to business services, and facilities management, including planning, design, construction, maintenance, utilities, and financial management.
• Demonstrated ability to implement and support administrative systems aligned with organizational goals.
• Strong project management and coordination skills, ensuring seamless and effective service delivery across various functions.
• Proven problem-solving and decision-making skills, with the ability to address issues independently and in a timely manner.
• Commitment to fostering a healthy, productive work environment and delivering superior customer service to internal and external stakeholders.

Preferred Qualifications:

• Master's degree in Management, Business Administration, Engineering, Architecture, or a related field.
• Experience working in an institutional or educational setting.

Physical Demands:
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, including computers, printers, and telecommunication devices.
• Ability to observe, analyze, and interpret data from various sources.
• Ability to prepare and present detailed reports, both in written and audible formats.
• Ability to exchange information on the phone, through video conferencing, and in person.
• Ability to perform routine tasks for extended periods in an office setting.
• Ability to traverse uneven terrain, active construction sites, and other potentially hazardous or changing environments.
Ability to lift and carry objects weighing up to 25 pounds.

Work Hours: Typical work hours are 8 am - 5 pm Monday - Friday with occasional night and weekend hours. Summer schedule is condensed to 4 10's, typically with Fridays off.

Posting Date: 01/18/2025
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:

This position is open until filled. Full consideration will be on February 5, 2025. Applications received after February 5, 2025 may not receive full consideration.

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported. We are committed to hiring individuals who exemplify the vision, mission and core values of our institution.
BenefitsThis position is eligible for State of Washington Public Employee Benefits, such as Medical, Dental, Vision, Life and Long Term Disability Insurance, Retirement plans, and more. Additionally, Everett Community College Administrative/Exempt employees accrue 16 hours of vacation for every month of service, during which the employee is in pay status for 10 or more days; 8 hours of sick leave for every month of service, during which the employee is in pay status for 10 or more days; 11 paid holidays throughout the year, plus 3 paid personal holidays. For more benefits information, visit EvCC Benefits Page
Notice to ApplicantsPrior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Drug-Free CampusIn compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and SecurityEvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-DiscriminationReasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy
Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
Equal Opportunity Director: EqualOpportunity@everettcc.edu, 425-388-9271; ADA Coordinator: ADACoordinator@everettcc.edu, 425-388-9232;Title IX Coordinator: TitleIXCoordinator@everettcc.edu, 425-388-9271.
All offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.For more information, visit the Equal Opportunity and Title IX website.

Salary: $115,000 to $120,000