Project Assistant

Team EJP has an opening for a full-time Project Assistant which is based out of our Home Office in Gardiner, ME. This largely administrative position will be responsible for coordinating schedules, tasks, and ongoing projects for the Smart Utilities Group. Collaboration and communication with internal and external stakeholders to facilitate project meetings, agenda preparation, scheduling meetings will be essential.

Essential Functions / Responsibilities

• Provide general administrative support to the team, including managing correspondence, scheduling, and office logistics.
• Maintain project and office documentation, ensuring files are up-to-date, organized, and accessible.
• Assist in tracking and invoicing by coordinating with the finance team.
• Order supplies, maintain inventory, and support other departments with administrative needs as required.
• Assist in planning, organizing, and monitoring various projects to ensure they are completed on time, within scope and budget.
• Collaborate with project teams to set objectives, assign tasks, and track progress.
• Organize and schedule project meetings, prepare agendas, take notes, and follow up on action items.
• Prepare project documentation, including status reports, timelines, and project updates for internal and external stakeholders.
• Communicate project status, potential risks, and issues to the Project Manager or stakeholders as required.
  
  

Qualifications

• 1-3 years of experience with project coordination, administration, or related experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and project management tools.
• Ability to multitask, prioritize effectively, and work independently in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Must be reliable and punctual.
  
  

Education / Experience

• High School / vocational / or equivalent education and work experience preferred, but not required.
  
  

WHAT DO WE OFFER?

• Health Insurance
• Dental & Vision Insurance
• 401k with Employer Match
• Short and long-term disability, and life insurance
• Pet Insurance
• Vacation, Personal time, & more!
  
  

E.J. Prescott is an equal opportunity, affirmative action employer. Applicants will be considered without regard to race, color, religion, gender, sexual orientation, national origin, age disability, veteran status, or any other legally protected status.