Job Summary:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. This person must be bilingual (Spanish/English) and must feel comfortable working in a warehouse environment daily. 

Duties/Responsibilities:

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

• Screen and set up interviews for potential employees.

• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.

• Provide management with requested reports and documents
• Maintain polite and professional communication via phone, e-mail, and mail.
• Maintain attendance records for the warehouses
• Maintain communication between all warehouses and headquarters.
• Manage Office Supply Inventory, ensuring we are not low on stock.
• Maintain DC calendars, including birthdays and holidays

• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with ADP Work Force Now  
• Must be bilingual (Spanish/English) 

Education and Experience:

• Associate’s degree in related field a plus.
• Prior related Human Resource experience a must.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 25 pounds at times.
• Comfortable with working in a warehouse environment