Building Level Secretary (6927)

BUILDING LEVEL SECRETARY

LOCATION: Shahala Middle School

REPORTS TO: Building Administrator

DEPARTMENT: Secondary and Special Services

Hours / Work Times

8 Hours Per Day (8:15 a.m. - 4:45 p.m. includes 30 minutes unpaid lunch)

213 Days Per Year (Will follow 213B Calendar)

Primary duties will be Registrar

Position Duration: Permanent

Classification Group: Secretarial Class II

• Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule
  
  

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.
  
  

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints. Click here for Fingerprinting Services, if needed.

Failure to submit a full application package will result in disqualification.

Stance Statement

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

Summary Statement

Under the general supervision of the building administrator, this position is responsible for assisting the building administrator(s) in the smooth running of the facility by performing a variety of clerical functions making sure that student, staff, building, district, and community needs are being met in a timely manner.

Essential Functions

• Work closely with the building administrator(s) in the daily administration and operation of the building and/or department.
• Communicate with a variety of persons (students, parents, staff, and patrons) and/or agencies for the purpose of providing information, ascertaining and prioritizing needs, and to furnish assistance as appropriate.
• Monitor assigned district activities and/or program components for the purpose of ensuring compliance with financial, legal, and/or administrative requirements.
• Process a variety of documents, mail, and materials for the purpose of disseminating information to appropriate parties. Type correspondence, reports, and forms as needed.
• Prepare and maintain a variety of records, reports and written materials for the purpose of conveying information and meeting state, federal, and/or district requirements.
• Maintain a variety of student records and files (manual and computer) for the purpose of documenting and/or providing reliable information.
• Maintain a variety of information, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance.
• Provide support to payroll/budget, athletic/activities, and registrar secretaries, as needed.
  
  

OTHER RESPONSIBILITIES:

• Perform other related duties as assigned.
  
  

PHYSICAL DEMANDS REQUIRED:

Vision (66-100%)

Hearing (66-100%)

Speaking (66-100%)

Bending (Up to 33%)

Standing (33-66%)

Sitting (33-66%)

Writing (66-100%)

Pushing (Up to 33%)

Pulling (Up to 33%)

Use of hands and/or arms for repetitive motion (33-66%)

Lifting/Carrying Up to 50 lbs. (33-66%)

Acceptable Attendance

Mental Demands Required

Reading Documents

(66-100%)

Problem Solving (66-100%)

Confidentiality (66-100%)

Verbal Communication

(66-100%)

Written Communication

(66-100%)

Multiple Concurrent Tasks

(66-100%)

Constant Interruptions

(66-100%)

Math (33-66%)

Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.

(66-100%) = Continuously

(33-66%) = Frequently

(Up to 33%) = Occasionally

Tools And Equipment Necessary

Computer/Laptop, typewriter, telephone, 10-key calculator, fax machine, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.

Minimum Qualifications

(Testing may be required.)

• Typing/keyboarding skills of 50 wpm with accuracy.
• A minimum of two years of experience in a related field or equivalent training.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to communicate effectively, using proper grammar, spelling, and punctuation both verbally and in writing.
• Demonstrated ability to perform general office procedures with accuracy.
• Must be able to acquire a working understanding of account codes.
• Demonstrated ability to perform independently.
• Must be accurate, dependable, tactful, and confidential.
• Problem-solving skills required.
• Must be proficient in mathematics.
• Demonstrated ability to perform on the computer using Windows environment and related Microsoft applications.
• Must be self-motivated toward assigned duties, work well under pressure, and possess the ability to work with constant interruptions in a positive manner.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.
  
  

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.
  
  

Notice of Nondiscrimination:

Evergreen Public Schools Does Not Discriminate In Any Programs Or Activities On The Basis Of Sex, Race, Creed, Religion, Color, National Origin, Age, Veteran Or Military Status, Sexual Orientation, Gender Expression Or Identity, Disability, Or The Use Of a Trained Dog Guide Or Service Animal And Provides Equal Access To The Boy Scouts And Other Designated Youth Groups. The Following Employees Have Been Designated To Handle Questions And Complaints Of Alleged Discrimination

Title IX Coordinator

Cale Piland

Director of School Services

13413 NE LeRoy Haagen Memorial Drive

P.O. Box 8910

Vancouver, WA 98668-8910

Telephone: (360) 604-4430

Section 504/ADA Coordinator

Cate Winters

Health Services Manager

13413 NE LeRoy Haagen Memorial Drive

P.O. Box 8910

Vancouver, WA 98668-8910

Telephone: (360) 604-6711

Civil Rights Compliance Coordinator

Tracy Thompson

Senior Director Human Resources

13413 NE Leroy Haagen Memorial Drive

P.O. Box 8910

Vancouver, WA 98668-8910

Telephone: (360) 604-4014