What are the responsibilities and job description for the Receptionist - Bilingual Preferred position at Everman Independent School District?
Position Type :
Secretarial / Clerical / Office Clerk
Date Posted : 10 / 11 / 2024
Location :
Joe C. Bean High School
Date Available :
2024-2025 School Year Qualifications :
Education / Certification :
High school diploma or GED
Special Knowledge / Skills :
Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Ability to follow written instructions
Ability to operate multi-line phone system
Basic math skills
Strong organizational, communication and interpersonal skills
Bilingual preferred
Experience :
One to three years secretarial and / or office experience, preferably in public education environment
Major Responsibilities and Duties :
Records, Reports, and Correspondence
- Receive and direct incoming calls, take reliable messages and route to appropriate staff.
- Greet and direct campus visitors.
- Assist parents in checking students in and out of school.
- Receive, sort, and distribute mail, messages, documents and other deliveries.
- Assist with the receipt and distribution of student materials, including homework requests.
- Maintain visitor log and issue visitor passes.
- Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
- Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports or accounting reports.
- Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
- Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
- Assist parents, student and faculty with questions regarding student attendance.
- Process and transmit requests for student information and transcripts.
- Call parents to verify student absences as needed.
- Report all attendance problems to designated administrator.
- Assist with the enrollment, withdrawals and transfer of students and process applicable records.
- Assist campus administration with the preparation of reports and student data information.
Other :
Supervisory Responsibilities :
None.
Equipment Used :
Personal computer or online computer terminal, printer, copier, fax machine and calculator. Working Conditions :
Mental Demands / Physical Demands / Environmental Factors :
Repetitive hand motions, prolonged use of computer, frequent interruptions, multitasking, confidentiality, work in stressful conditions and occasionally lift 30-35 pounds.
Any special instructions as assigned by supervisor :
