Caminos Human Resources Liaison

Position Summary:

The Caminos Human Resources Liaison is the central point of contact for all HR-related functions within the Caminos program. Reporting to the Senior Director of Human Resources, with a collaborative reporting relationship to the Executive Director, this role plays a key part in supporting our team.

This position offers a dynamic blend of administrative and operational duties, including maintaining employee records, ensuring policy and procedural compliance, and contributing to the overall effectiveness of HR processes.

• Approaches concerns, challenges, and opportunities with empathy, attention to detail, active listening, and curiosity.
• Consistently models EVERSTAND’s core values: Safety, Empathy, Relationships, and Impact.
• Honor differences, acknowledge uniqueness, and amplify all voices.
• Collaborate with the development of training and group experiences that strengthen Everstand’s commitment to staff wellness and belonging.
• Models the use of welcoming and respectful language.
• Consistently uses inclusive language in communication and documentation.

Compliance & Auditing

• Regularly partners with the Auditing & Compliance Specialist and HR Assistants to ensure personnel files are updated, support audits, and collect required compliance documents from staff.
• Provide relevant information to the HR People Partner for investigations and disciplinary matters when requested.
• Updates and maintains job descriptions, collaborating with HRIS to ensure accuracy and consistency, especially for Caminos roles.

Leadership & Process Management

• Embodies EVERSTAND’s leadership mindset: “Choose kindness. Solve problems and learn together. Make it happen.”
• Serves as the liaison for Caminos, providing support and oversight for all HR-related matters.
• Creates and maintains Standard Operating Procedures (SOPs) for responsibilities and process improvements.

New Hire Coordination & Onboarding

• Leads and facilitates pre-employment meetings for new hires working in Caminos programs.
• Participate in the internal transfer process; ensuring file reviews, disciplinary checks, ADP updates, and communication of start dates to managers and staff.
• Collaborate with the Onboarding team to initiate and track onboarding paperwork, ensuring timely updates through HR systems and accurate communication of new hire status.
• Maintains accurate and current new hire folders, both digitally and in paper format.
• Provides support to the PA, WV, HSPRS, and Nacional programs.

Regulatory Compliance & ORR Processes

• Manages the supervision plan process, including creation, requests, and removals, in collaboration with hiring managers, ensuring adherence to ORR and/or State regulations.
• Acts as the primary point of contact for ORR hiring approvals, including supervision plans, PSA Clearance Requests, A-14s, rubrics, and other applicable hire authorizations.
• Leads the Suitability Assessment process, providing guidance to employees and liaising with ORR and relevant stakeholders throughout.
• Submits and tracks background checks (e.g., drug screens, TB tests, physicals, driving records, OIG, CPS, fingerprinting) and immunization records, ensuring regulatory compliance.
• Conducts reference checks for new hires under ORR and state contract requirements.
• Prepares, verifies, and manages all new hire paperwork, ensuring compliance with legal and organizational standards.

Onboarding Support & Employee Engagement

• Maintains an up-to-date calendar in the HR Admin Group Calendar, providing timely updates on changes.
• Serves as the primary contact for Caminos new hires, addressing inquiries and offering continued support throughout the onboarding process.
• Coordinates with IT and Facilities to ensure new hires have necessary equipment and workspace and oversee the collection and documentation of returned items from offboarding staff.
• Collaborates with HR teams across all sites to effectively support the entire Caminos program.
• Tracks screening results and shares updates with Onboarding Specialists, leadership, and stakeholders.
• Coordinates with QI and Training teams to schedule New Hire Orientation and conducts 7-day follow-up surveys for feedback.

Certifications, Licensing, and Records Management

• Verifies licensure and education through appropriate state boards, ensuring proper documentation in employee files.
• Updates onboarding materials, including handbooks and welcome kits.
• Stays informed about best practices for ORR and Caminos-related compliance and HR processes.
• Completes E-Verify for all new hires and ensures entry into the required state new hire reporting systems.

Special Projects & Documentation

• Supports special projects as assigned by the Senior HR Director or CHRO.
• Coordinates ORR reporting in partnership with the HRIS Specialist.
• Reviews all incoming and outgoing documentation for completeness, accuracy, and compliance with internal policies.
• Leads or assists with quality improvement projects and initiatives as needed.

·         Works with supervisors and staff to improve employee life cycle and management.

Non-Essential Functions:

·         Other duties as assigned in support of the HR department within role.

Competencies:

·         All Everstand Core Values: safety, empathy, relationships, and impact.

·         Accurate Listening

·         Mindfulness

·         Attitude towards Honesty

·         Balanced Decision Making

·         Following Directions

·         Frequent Interaction with Others

·         Interviewing

·         OSHA compliance

·         Federal and State law compliance

·         Confidentiality

·         Handling Stress

·         Meeting Standards

·         Organized Workplace

·         Personal Accountability

·         Analytical Person/Situation Analysis

·         Problem-Solving

·         Investigations

·         Compliance

Supervisory Responsibility:

n/a

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Everstand is a residential and school living environment. There may be times you experience conditions in which challenging behavior can be exhibited from our youth to include but not limited to, physical agitation, physical violence, and/or emotional outburst.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to remain stationary; move; manipulate; operate; place, handle, or detect objects, tools, or controls; acquire; adjust; ascend/descend; position self; communicate; exchange information; and detect and distinguish. The employee must occasionally move/transport up to (25) twenty-five pounds. Specific detection and discernment abilities include observing; recognizing; comparing; estimating; assessing; perceiving; inspecting; distinguishing and determining.

Position Type/Expected Hours of Work:

This is a full-time position. This position may require work hours to include occasional evenings, on-site and off-site attendance at meetings. Leave is available by going through the prescribed leave request process. Employees are denoted as non-essential for emergencies and inclement weather notices.

Travel:

Travel is primarily local, although offsite travel will be required on occasion.

Required Education and Experience:

·         3-5 Years working in an HR-Setting, preferably with a Business Partner Model

·         High School Diploma

Preferred Education and Experience:

Bachelor’s degree with a minimum of 4 years Human Resources or Management.

Or

Master’s degree with a minimum of 2 years of experience in Human Resources or Management.

Additional Eligibility Qualifications:

·         Ability to work effectively with internal and external partners and stakeholders demonstrating empathy, maturity, professionalism, and tact.

·         Ability to learn and effectively utilize different technology platforms.

·         Ability to work in Microsoft Windows 10 and 365 Office products, including Word, Excel, PowerPoint, and Outlook.

·         Proven effective time management, planning, communication, and interpersonal skills.

·         Ability to problem solve.

·         Ability to work independently.

·         Ability to keep an electronic calendar (Outlook).

• Ability to communicate in a clear, concise manner both written and orally.
• Must be computer literate with competence in spreadsheets, databases and other software utilized by agency.
• Ability to interact with the public, staff, and clients in a professional, responsive, and trauma informed manner.
• Ability to develop sufficient understanding of agency functioning and goals to develop appropriate priorities.
• Ability to manage multiple tasks and work well in a non-structured environment.

Salary : $54,060 - $66,487