Aviation Records Coordinator

Role Summary

Support the Maintenance and Inspections Department through maintaining, verifying, reporting and processing data, and ensure all assigned aircraft records are up to date. Analyze and obtain data to provide information to inspectors, mechanics, parts room personnel (Everts Air locations in Anchorage, Fairbanks and Laredo TX, and for Zero-G Corporation located Florida), and FAA personnel.

Compensation Starting at $23/Hour
Employment Type Full-Time (Not available for remote work.)
FLSA Status Non-Exempt
Regular/Temporary Regular
Requisition ID 621168218

Essential Functions:

• Update and enter flight times for every aircraft log page in the A/C Engine Report and RAAS program. This requires active communication between the hangar floor, parts room, and the Records Department to accurately track and calculate the flight time for the aircraft and any associated equipment.
• Process component removals and installations from Maintenance job cards and verify data on the serviceable yellow tags. Some research may be necessary to verify the information, and if needed, request serviceable yellow tags to be generated based on the information gathered.
• Maintain and audit the A/C Engine Report to provide daily updates to the Maintenance department.
• Audit Airworthiness Directives for accuracy and compliance and if needed, attend Airworthiness Review Committee Meetings to ensure RAAS and Kardex are set up for new AD tracking.
• Track and Maintain Master list for the Engineering Order Database for the Fleet and by individual aircraft.
• Maintain and update files by collecting and filing all vendor/purchasing order documentation, repair or overhaul, and Tool and Calibration paperwork.
• Complete various monthly reports such as the Aircraft and Engine Utilization Report, Oil Report, Engineering Order Report, and Calibrated Tool Report. These reports are provided to key leadership.
• Archive current and past Log Sheets, Inspections, and Maintenance paperwork.
• Manage and maintain aircraft logbooks, engine logbooks and prop logbooks.
• Responsible for the maintenance and the upkeep of the printer/copier within our area, this includes the ordering of the paper for said machine.
• Support other departments by supplying current information as needed.

Additional Responsibilities:

Safety

• Comply with all safety aspects, specific practices and procedures of the work scope and position(s).
• Be familiar with the Company’s Safety Management System (SMS) and Occupational Safety Manual (OSM).
• Contribute to the Safety Culture of the Company and report any Safety Hazards.
• Required to learn and understand Dangerous Goods Transportation requirements.
• Keep your work areas clean and free of hazards; correct unsafe conditions when encountered and report those, that you are unable to personally correct, to a supervisor.

Security

• Comply with all security practices, policies, and procedures as trained.
• Maintain employee vigilance and report all security concerns.

Administrative

• Build an organizational culture in which passion for continuous improvement is innate.
• Ensure adherence to procedures that promote the health and welfare of all employees.

Physical Abilities:

The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out essential job functions.

• Ability to reach horizontally and vertically with arms. Sufficient dexterity to manipulate small objects and print or write legibly.
• Sufficient physical ability, strength, mobility, and stamina to lift, carry, push or pull objects which may frequently exceed 30 pounds within an office environment.
• Physical ability to sit for extended periods of time.
• Requires the ability to be sedentary for extended periods of time.
• Shall perceive the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

Qualifications:

• Requires the ability to understand, retain, and deliver information verbally and written.
• Requires attention to detail, good organizational, and record keeping skills and the ability to maintain current and updated information.
• Requires the ability to input and retrieve information from a database.
• Must be able to perform multiple tasks simultaneously, such as talking on the phone, data entry, and data retrieval.

Total Rewards

• Competitive total rewards package
• Medical, dental and vision benefits
• 401k match program
• Paid Holidays

Equal Employment Opportunity

We are proud to be an Equal Employment Opportunity and Affirmative Action employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or other legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. If you would like to view a copy of our affirmative action plans, please contact us.