Childcare Resource Specialist

Position Summary: The Administrative and Office Assistant will play a crucial role in ensuring

the smooth operation of the office by managing daily operations, overseeing inventory,

supporting administrative functions, and coordinating volunteer activities. This part-time role

requires a highly organized, individual who can effectively manage multiple tasks and contribute

to the overall efficiency of the organization. Bilingual (Spanish-English) preferred.

Key Responsibilities:

1. Office Operations:

• Manage daily office operations to ensure a well-functioning work environment.

• Handle incoming and outgoing communications, including phone calls and

emails.

• Schedule and coordinate meetings, appointments, and events.

2. Inventory Management:

• Oversee and maintain inventory of office supplies and diapers.

• Track inventory levels, order supplies as needed, and ensure proper storage.

3. Administrative Support:

• Assist the Executive Director with various administrative tasks.

• Prepare and distribute meeting agendas, minutes, and other documentation.

• Maintain accurate and up-to-date records, files, and databases.

4. Volunteer Coordination:

• Recruit, train, and manage volunteers to support the organization’s activities.

• Coordinate volunteer activities and events, ensuring effective engagement.

• Maintain volunteer records and track volunteer hours and contributions.

5. Bilingual Communication:

• Serve as a bilingual (Spanish-English) point of contact for visitors and callers.

• Translate documents and communications as needed to support

Spanish-speaking clients and volunteers.

6. Perform other tasks as assigned or as needed to support the overall goals and

objectives of the organization.

Qualifications:

• Education: High school diploma or equivalent required; Associate's degree or higher

preferred.

• Experience: Minimum of 2 years of experience in an administrative or office support

role. Experience with volunteer coordination is a plus.

• Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office

management software.

• Excellent organizational and time management skills.

• Strong verbal and written communication skills in both English and Spanish.

• Ability to multitask and prioritize tasks effectively.

• Attention to detail and problem-solving skills.

• Ability to work independently and as part of a team.

• Attributes:

• Possess effective written and verbal communication skills and be comfortable

relating to strangers. Establish and maintain appropriate professional

relationships with families and co-workers.

• Adhere to required confidentiality practices.

• Reliable and punctual.

Physical Requirements:

• Ability to sit for extended periods, stand, walk, and occasionally lift office supplies up to

20 pounds.

Application Process: Interested candidates should submit a resume and cover letter detailing

their qualifications at director@evics.org. Please also provide contact information for two

professional references who can speak to your qualifications for this position.

Equal Opportunity Employer: EVICS Family Resource Center is an equal opportunity

employer and welcomes applications from all qualified individuals regardless of race, color,

religion, sex, national origin, disability, or veteran status.

Benefits: This position includes paid holidays and accrued paid time off.

Closing Date: Applications will be accepted until November 30th, or until the position is filled.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 35 per week

Benefits:

• Flexible schedule
• Paid time off

Shift:

• 4 hour shift

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Estes Park, CO 80517 (Preferred)

Ability to Relocate:

• Estes Park, CO 80517: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $23