What are the responsibilities and job description for the Editorial Director position at Evolution Health Group, LLC?
Evolution Health Group is a full-service, integrated healthcare communications agency which has broad strategic capabilities and consists of 4 main divisions,
Job Title: Director, Editorial Services
Job Purpose: The Director of Editorial Services is responsible for supervising the medical editorial team and collaborating with writers, medical directors, and the account, project management and coordination teams to ensure all editorial work is delivered with accuracy and on schedule. The Director of Editorial Services is responsible for allocating work among editors and supporting the activities of editing, reviewing, and ensuring quality of the scientific, promotional and unbranded content created by our Medical and Account teams, as well as our blulava strategic and digital teams. The position would require the Director to also function as a senior editor on the team. The position is approximately 60% management and 40% editorial work.
Responsibilities:
Normal office environment. May require regular evening and weekend work.
- Evolution Medical Communications – thought leaders in promotional medical education, including P2P engagement strategy from pre-launch to LOE
- Maestro360 – leaders in program execution of meetings, events and conventions
- blulava – experts with respect to optimizing the customer engagement experience through technology
- Darwin Academy – dedicated to providing novel, interactive peer to peer education
Job Title: Director, Editorial Services
Job Purpose: The Director of Editorial Services is responsible for supervising the medical editorial team and collaborating with writers, medical directors, and the account, project management and coordination teams to ensure all editorial work is delivered with accuracy and on schedule. The Director of Editorial Services is responsible for allocating work among editors and supporting the activities of editing, reviewing, and ensuring quality of the scientific, promotional and unbranded content created by our Medical and Account teams, as well as our blulava strategic and digital teams. The position would require the Director to also function as a senior editor on the team. The position is approximately 60% management and 40% editorial work.
Responsibilities:
- Ensure all content is grammatically and factually correct, accurately referenced, follows client and branding style guidelines and FDA/OPDP requirements for promotional and unbranded content and ancillary materials
- Develop and refine editorial department processes and procedures and assist with training and reinforcing these SOPs across the Agency
- Lead training of and adherence to PhRMA, FDA, OIG, and client-specific guidelines and regulations regarding promotional and educational programming
- Serve as the agency subject matter expert, providing insight and guidance on best editorial practices throughout the agency
- Create and/or maintain client and brand style sheets; distribute guidelines among staff editors.
- Collaborate with internal teams, including account and project management, medical services, and graphics, on execution of client deliverables and keep teams informed of any significant editorial issues or delays on any job
- Attend weekly status, kick-off, and any other team meetings requiring editorial perspective and input as needed
- Maintain source and reference files in a catalogued fashion on the network server.
- Obtain and document grants of permission regarding published materials
- Keep abreast of changes in AMA and client styles and communicate broadly to the editorial team, as well as Agency staff, as necessary
- Maintain pool of high-quality editorial freelancers to support peak times of work
- Execute all aspects of administrative responsibilities (e.g., timesheets, Outlook calendar) in an appropriately detailed and timely manner
- Ensure all assets contain all appropriate information required by Clients and the FDA (e.g., copyright lines, logos and generic names, fair balance, job code numbers, please see lines, etc.)
- Ensure each job is reviewed at each stage according to Agency workflow procedures
- Serve as a team leader to oversee the work of individual editors, including training editors, evaluating their work, and monitoring quality control standards to ensure all work meets the highest standards of accuracy
- Provide constructive and direct ongoing feedback to editors and lead development of performance reviews
- Keep VP, Account Services and Director, Project Coord apprised of any workload challenges/concerns on assigned team accounts that may necessitate hiring freelancers
- Supervise editors’ schedules to ensure editorial coverage at all times, including weekends
- Source and hire freelance editorial staff as necessary to meet deadlines
- Meet with Account, Medical and blulava personnel to discuss workflow and resolve issues, as necessary
- Set priorities while handling multiple projects and delegate work appropriately
- Identify gaps in resources/inefficiencies in workflow and provide potential solutions as necessary
- Project professional, positive attitude toward all Agency members
- Remain calm in high pressure situations
- Possess in-depth knowledge of all product brands within the Agency
- Uphold Agency quality standards in servicing our clients
- Extensive knowledge of working with medical writers, copywriters, and others responsible for the creation of clinical, scientific and promotional materials in the pharmaceutical industry
- Minimum of 7 years’ editing and 3 years’ editorial department management experience
- Bachelor’s degree in English, communications or journalism required
- Ability to collaborate well within a team
- Flexibility and ability to thrive under pressure in a fast-paced environment
- Possess strong interpersonal and managerial skills
- Ability to work with various projects and brand styles
- Highly organized and have exceptional attention to detail and quality
- Excellent editing, fact checking, and communication skills
- Proven ability to manage and mentor medical editors and manage workflow
- Excellent analytical and problem-solving skills
- Proficient in PowerPoint, Word, Excel, Outlook, PubMed, Internet
Normal office environment. May require regular evening and weekend work.
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