Job Description
Job Description
Hiring firm is an investment manager with families of funds focused on primary commitments to venture funds, LP and direct secondaries, co-investments and direct investments.
The Company is seeking an Operations Assistant and Office Manager to assist with a variety of duties related to office operations, human resources, coordination, event planning, vendor coordination, scheduling and more. The position will provide support in three main areas, including but not limited to :
- Administrative support
- Office management
- Collaboration with executive assistant team
The ideal candidate is a self-motivated, intellectually curious team player who thrives in a fast-paced, high-energy environment. They should be polished, professional, and possess a positive, upbeat attitude, while being able to work both independently and collaboratively. Previous experience working in a similar type of office (financial, investment, startup or similar) is preferred though not required.
This is a full-time, in-person position based in San Francisco office, requiring on-site presence 3 days per week.
Administrative Assistant Responsibilities :
Coordinate calendars, including handling a high volume of scheduling, liaising with internal and external parties, and scheduling across multiple time zonesPlan travel arrangements, including flights, hotels, and other reservationsComplete detailed expense reports monthly including tracking receipts and reimbursementsCollaborate closely with the executive assistants to ensure seamless day-to-day operations and support for the teamOffice Management Responsibilities :
Manage the first experience for visitors and employees, ensuring a welcoming and efficient office environmentDaily maintenance of kitchen and office cleanlinessTrack and order all office snacks and suppliesServe as point of contact for building managementManage office and building maintenance requestsPartner with third party IT vendor to facilitate team support as needed.Other ad hoc tasks as assignedProfile Desired :
Bachelor's degree2 years of experience in office management or administrative rolesStrong knowledge of office management responsibilities, systems, and procedures.Strong organizational skills, including the ability to set priorities, handle multiple tasks,and organize time effectivelyTechnically savvy, and proven ability to pick up new systems and tools quicklyExperience with Google Suite and MS OfficeAbility and desire to thrive in an unstructured working environmentStrong written and verbal communication skills.A natural collaborator, true team-player with low ego and a proactive dispositionHumble & self-motivated; equipped with an entrepreneurial, positive, can-do attitudeMust be flexible and able to quickly react to last-minute changes
