What are the responsibilities and job description for the Executive Assistant position at Ewing Marion Kauffman School?
The Executive Assistant provides high-level operational and administrative support to the CEO, ensuring seamless coordination of key projects, executive tasks, and organizational initiatives. This role requires exceptional attention to detail, proactive problem-solving, and the ability to handle diverse responsibilities, from expense reporting and technology support to board meeting logistics and research projects.
The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and is comfortable working with senior leadership and external stakeholders. This is a part-time postion that is virtual and begins as soon as possible. The majority of the tasks are completed independently. This position requires the candidate to be a self starter and motivated to complete tasks with limited oversight.
School Overview
- Belief and Connection: We show belief in every student through setting and holding them to high expectations while building relationships.
- Clear is Kind: We show care through direct and clear communication of our high expectations with students and staff.
- Intent and Impact: All of our actions are executed with the purpose and intent to empower every student to reach their full potential. We also believe that as educators, we are called to assess the impact of our actions and adjust course if they are not meeting the intent.
- Cultural Context Critical Thinking: We approach rigorous learning as an activity that is responsive to students’ cultural contexts and pushes them to think critically. We seek opportunities for them to engage with and respond to the world around them - both in their immediate lives and in their broader society - while being pushed intellectually at all times.
Key Duties & Responsibilities
Board & Leadership Meeting Coordination
- Oversee board meeting logistics, including scheduling, venue arrangements, and communication.
- Execute CEO vision for Board Meeting Leadership Report Deck and maintain relevant campus highlights.
- Distribute board materials in a timely manner, ensuring members are well-prepared.
- Coordinate catering and hospitality needs for board meetings and special events, working closely with facilities, operations, and security teams to ensure seamless execution.
Expense & Financial Tracking
- Process and track expense reports for the CEO.
- Monitor and manage purchasing needs, including gifts, office supplies, and event-related expenses.
- Maintain a clear budget tracking system to ensure financial transparency.
Technology & Operations Support
- Manage password updates, security protocols, and technology access for key platforms.
- Research and recommend new tech purchases (e.g., printers, iPads, software tools) to improve efficiency.
- Provide light troubleshooting and technology setup support as needed.
Communications & Content Management
- Maintain and update EMKS website content to reflect current events, data, and other relevant information by gathering updates from key departments, including communications, operations, and leadership teams.
- Keep an ongoing list of organizational achievements and milestones for internal and external communications.
- Support internal documentation and SOP development, ensuring best practices by SPM are maintained.
Executive & Administrative Support
- Maintain and update the CEO’s monthly map, tracking key priorities and deadlines.
- Manage external reservations and special arrangements as needed.
- Support information research requests coming from the CEO, including industry trends and competitive analyses.
Qualifications & Experience
Required
- Able to work remotely and start as soon as possible. This position is part time.
- 3 years of experience in executive support, operations, or project management.
- Strong organizational and time management skills with the ability to manage multiple priorities effectively.
- Proficiency in Google Workspace, Microsoft Office Suite, and Slack.
- Excellent written and verbal communication skills, including report preparation and board correspondence.
- Ability to track expenses and internal system processes.
Preferred
- Experience in education, nonprofit, or mission-driven organizations.
- Familiarity with website management tools (e.g., WordPress, Squarespace, or similar CMS platforms).
- Previous experience supporting C-suite executives or board governance processes.
- Comfort with technology troubleshooting, password management, and security best practices.
Compensation and Benefits
The Kauffman School offers a competitive compensation package commensurate with relevant experience and anticipated duties and responsibilities, including comprehensive health benefits.
To Apply
Interested applicants should complete a formal application through the Kauffman School Careers page at http://www.kauffmanschool.org/.The Kauffman School is an Equal Opportunity Employer, welcoming people to flourish in an open and inclusive work environment. A diverse pool of candidates is welcomed and encouraged.
