What are the responsibilities and job description for the Accounts Payable position at Exact Metrology?
Description
Position Responsibilities:
- Consolidated accounts payable function for a multi-site business
- Accounts Receivable Invoicing
- Responsible for matching purchase orders to vendor packing slips and vendor invoices; resolving discrepancies
- Entering vendor invoices into ERP system
- Processing accounts payable check runs
- Maintaining vendor invoice files (electronic/paperless and hard copy)
- Answering/resolving vendor inquiries regarding invoice payment status
- Reviewing and approving employee expense reports in Concur expense reporting system (web based employee expense reporting tool)
- Answering/resolving employee questions regarding Concur expense reporting and providing training as required
- Assumes responsibility for the accurate and timely completion of accounts payable functions
- Reviews source documents and matches purchase orders, invoices, and receiving documents
- Codes invoices to appropriate general ledger and department accounts and related budget codes
- Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments
- Determines optimum payment dates and takes advantage of all discounts on invoices
- Issues checks and ACH Payments on a timely basis under established payment schedules and as needed to prevent late payments and obtains authorized signatures
- Creates special reports and ad hoc analyses as assigned
- Maintain high degree of confidentiality
- Other administrative duties as assigned
Requirements
Preferred Qualifications:
- At least 1 year of related work experience.
- Knowledge of basic accounting concepts and procedures including account reconciliation, financial record keeping, data processing and business arithmetic.
- Competent with Microsoft Office Suite required.
- Experience with Microsoft Great Plains/Dynamics required.
- Ability to work independently, strong organization skills and multi-tasking ability. Ability to solve problems, strong attention to detail and accuracy.
- Strong interpersonal skills with the ability to work well with vendors and employees.
