What are the responsibilities and job description for the Accounts Receivable Coordinator position at Exact Staff?
Exact Staff is seeking an organized and detail-oriented Accounts Receivable Coordinator to join our clients team. In this role, you will collaborate with clients, Client Relationship Managers (CRMs), and other team members to ensure accurate and timely invoicing of commodities, accounts management (AM), and client accounts. You will be responsible for verifying billing information, processing invoices, and sending periodic billing statements to clients. You will also ensure the accuracy of financial data and postings to maintain a low aging balance of receivables.
Key Responsibilities :
- Invoicing & Billing :
- Receive shipping manifests and bills of lading for client invoicing, ensuring outbound shipments match.
- Verify pricing and bill of lading charges are approved by the Operations Manager or other designated management.
- Create invoices based on shipping documentation with management-approved pricing and update the daily sales report.
- For inbound shipments, confirm final pricing with CIF or consult CRMs for any discrepancies.
- Verify client name, shipping ID, descriptions, quantity, and pricing before sending sales orders for approval.
- Financial Data Processing :
- Post invoices to the general ledger accurately.
- Apply payments daily or as needed and reconcile discrepancies.
- Record cash payments and immediately apply them to the customer's invoice.
- Operate equipment to perform calculations and produce necessary financial documents.
- Review and verify figures, postings, and documents for correctness, accuracy, and proper coding.
- Reporting & Compliance :
- Assist the Controller in monthly end reporting and analysis.
- Report any discrepancies or ideas for improving efficiency to supervisors.
- Ensure adherence to all safety and compliance regulations.
- General Administration :
- Maintain accurate records and assist in tracking the aging of receivables.
- Support the reconciliation and reporting of financial discrepancies.
- Maintain organized records and files, adhering to the company's guidelines.
Minimum Qualifications :
Required Abilities, Knowledge, and Skills :
Hiring Requirements :
Compensation
20 - $23
Salary : $20 - $23
