Executive Service Coordinator

We are hiring a motivated and skilled Executive Services Coordinator for a well known healthcare provider in Bakersfield, CA. Under the supervision of the department Chief, the Executive Services Coordinator (ESC) collaborates with the Department of a growing network of state-of-the-art health centers located in the Southern San Joaquin Valley of California in Kern, Kings, Tulare, and Fresno counties. This position supports a wide range of advanced administrative functions for the department Chief including, but not limited to, calendar management, communications, and special projects. The ESC serves as a liaison to the organization's Executive Management Team (EMT) and all other internal and external stakeholders as directed by the department Chief.

Temporary Assignment

Pay Rate : $33.65 / HR

Monday- Friday 8am-5pm

Job Duties :

• Assist the department Chief in planning and coordinating daily calendar; Schedule meetings and appointments and make travel and other logistical arrangements as directed.
• Work closely and effectively with the department Chief to ensure he / she is well informed of upcoming commitments and responsibilities, following up appropriately.
• Support departmental functions and responsible for providing general meeting support including arranging meetings, facilitating communications, preparing meeting space, agendas, and securing food and supplies as needed.
• Attend departmental meetings; Prepare meeting agendas, Capture meeting minutes; Organize appropriate follow-ups from all meetings and track timely completion of tasks as necessary.
• Attend administrative, board, and committee meetings as directed; Capture meeting minutes.
• Conserve the department Chief's time by reading, researching, and routing correspondence and answering inquiries appropriately.
• Compose correspondence, reports, and presentations as directed; Types and proofreads a wide variety of reports, letters, memoranda, and correspondence.
• Provide a bridge for smooth and productive communication intra and interdepartmentally, demonstrating leadership to maintain credibility, trust, and support with EMT, providers, and staff.
• Work closely and effectively with Department, Administration, and EMT to ensure appropriate staff are well informed of upcoming commitments and responsibilities.
• Assist and work closely with all corporate branches, divisions and / or departments in accordance with Omni's policies and procedures and as directed by the department Chief and Office of the Chief Executive Officer (CEO).
• Assist with project management; Prioritize simultaneous or conflicting needs; Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• May plan or assist in the planning of internal and external events including management team meetings, grand openings, all staff meetings, and other meetings.
• Track and calendar vacation schedules of the department Chief and their direct reports, plan and communicate accordingly.
• Maintain accurate files and records for easy follow up.
• May be responsible for administrative ordering of supplies and maintains inventory of supplies.
• May be required to provide coverage for corporate Administrative Assistant positions during planned or unplanned absences or in emergency cases to assure that the daily work and operation of the corporate office is running smoothly.
• Accountable to fulfilling ESC Guidelines as established by company.
• Other duties and / or responsibilities as the department Chief may assign from time to time.
• Some travel may be required

Salary : $34