HR Coordinator

Overview

Exagen is a patient-focused and discovery-driven life sciences company dedicated to transforming the care continuum for patients suffering from debilitating and chronic autoimmune diseases.  Our goal is to enable rheumatologists to improve care for patients through the differential diagnosis, prognosis, and monitoring of complex autoimmune and autoimmune-related diseases, including lupus and rheumatoid arthritis.  By leveraging our proprietary Cell-Bound Complement Activation Products, or CB-CAPs, technology, we help get to the real cause of a patient’s symptoms and guide their journey to improved health.

About the Opportunity:

The Human Resources Coordinator (HR Coordinator) plays a pivotal role in supporting the HR department by facilitating and administering various HR processes while serving as a trusted point of contact for employees across the organization. This role is essential in ensuring smooth HR operations, maintaining accurate employee records, coordinating HR programs, and initiatives aligned with Exagen’s values and business objectives. This position will contribute to shaping a positive workplace culture, fostering employee engagement, and supporting the overall success of the organization.

Location note: This is an on-site role based out of our Carlsbad location. Candidates must live within commuting distance. 

Responsibilities

Note: Other duties may be assigned.

• Provide administrative support for HR functions, including recruitment, onboarding, benefits administration, and training programs.
• Assist with job postings, schedule interviews, and facilitate key aspects of the hiring process.
• Schedule new hire orientation meetings, manage onboarding documentation, and ensure smooth integration of employees into the company.
• Assist in organizing and managing the annual open enrollment process, including preparing materials, scheduling sessions, answering employee questions, and supporting the online benefits portal and technical issues.
• Assist in the administration of the performance review process, including coordinating timelines, sending reminders, and ensuring completion of evaluations, while supporting the timely execution of merit and promotion-related communications and documentation.
• Maintain and update employee records, both digital and physical, ensuring compliance with legal and company policies, including creating new hire files and obtaining signed job descriptions for all employees.
• Facilitate new-employee background checks by initiating and tracking investigation requests, ensuring timely completion and compliance with company policies.
• Support the planning and execution of HR-related events and employee engagement activities, including coordinating logistics, communications, and ensuring smooth event execution.
• Support HR projects and initiatives, contributing to process improvements and overall department efficiency.
• Maintain confidentiality and ensure proper handling of sensitive employee information.

Qualifications

Minimum Qualifications:

• Bachelor’s degree in business administration, human resources, or equivalent combination of education and experience.
• A minimum of two years of human resources experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.
• Working knowledge of employment-related federal, state, and local laws and regulations.
• Proficient with Microsoft Office Suite or related software.

Preferred Qualifications:

• Professional HR certification, such as SHRM-CP or PHR
• Experience working as an HR Coordinator or in a similar administrative HR role.
• Experience working in healthcare, life sciences, biotechnology, or a related industry.
• Familiarity with UKG and iCIMS.

Pay range: $25 - $30/hr

Salary : $25 - $30