What are the responsibilities and job description for the Business Manager position at Excel Academy Charter Schools?
- Position Type: Administration/Business Manager
- Date Posted: 2/11/2025
- Location: Excel
Position Summary
Under the direct supervision of the Business Manager, The Business Manager reports to the Executive Director. This position is responsible for all financial aspects of the school, which includes HR. The Business Manager is responsible for managing the financial and budgetary processes of the school to ensure that the school derives maximum benefit from its budget. They also administer the school district's accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices and expenses in accordance with school district policies and practices as well as applicable laws and regulations.
Essential Functions
Specific duties include (other duties may be assigned):
Accounts Receivable
- Ensure receipt of annual student fees and those for after-school programs, field studies, sports and other activities from parents
- Processing payments made within the office and depositing them in the system
- Preparing weekly deposit for the bank as needed
- Establish and monitor method for ensuring purchases, receipts, and invoices are matched appropriately
- Ensure vendors are paid according to established payment terms with the goal of maximizing interest to the school
- Manage P-cards that are held by employees, monitor monthly activity, and gather P-cards from employees when leaving the school
- Be familiar with and knowledgeable about the school’s bond payment, debt servicing and all other associated requirements
- Process monthly payroll for all hourly and salaried employees
- Prepare and submit all required payroll tax reports, which includes quarterly unemployment report and its submission to the CDLE in a timely fashion
- Ensure payroll entries in the accounting system are accurate and up-to-date
- Develop and monitor an annual and five-year budget cycle that is adequate for the school's needs including preparation of periodic budget forecasts
- Prepare and maintain annual school budgets for each fund
- Prepare and maintain budget forecasts on an ongoing basis
- Ensure accurate data entry of expenditures and deposits
- Query journals, ledgers, and H.R. Accounts for tracking and reporting purposes; generate reports and reconcile actuals and budget ledger; prepare budget vs. actuals projections and analyses; review budgets and expenditures with appropriate individuals.
- Revise, maintain, implement, and monitor the school's accounting policies and procedures with special attention to separation of duties
- Ensure the Building Corp 501(c)(3) status on an ongoing basis and file the annual 990N in November
- Prepare and accurately account for year-end accruals
- Prepare a monthly set of financial statements to include a Balance Sheet and Statements of Revenue and Expenditures (compared to budget)
- Present Financial Reports monthly to Board of Directors
- Prepare year-end books for audit
- Schedule the annual audit for the first part of September
- Assist with annual audit as needed
- Process requests for leave and maintain leave records for all staff
- Understand and implement the provisions of the Fair Labor Standards Act
- Maintain annual employee agreements ensuring appropriate signatures are obtained
- Ensure employee files are maintained according to law
- Serve as the liasion between Excel Academy staff and Jeffco's Benefits office
- Troubleshoot claims issues as necessary
- Supervise the secretarial staff, clinic aide, facilities manager, and kitchen staff
- Maintain the list of monthly duties to ensure that they are being completed in a timely manner
- Process all requests for supplies from staff
- Verify purchases and maintain paperwork for audit purposes
- Ensure assets are inventoried once per year
- Ensure adequate insurance is maintained for the school and that it meets the requirements of our District contract
- Oversees all Workers Comp claims and maintains their records
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
- Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
- Uses calculating devices.
- Knowledge of accounting and bookkeeping principles.
- Organizational and time management skills.
- Ability to report work orally or in writing to supervisor as required.
- Ability to carry out instructions furnished in written or oral form.
- Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
- Ability to problem-solve job-related issues.
- Ability to process paperwork accurately according to standardized procedures.
- Ability to maintain confidentiality of information regarding school district financial and other information.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Works in standard office building environments.
Qualifications
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
- Associate's or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and recordkeeping.
- Successful bookkeeping or accounting experience, generally a minimum of two years.
Work Year: 196 Contact Days (1 July - 30 June)
Salary: $55,279 - $72,126
Salary : $55,279 - $72,126
