What are the responsibilities and job description for the Estimating & Construction Assistant position at Excel Services Inc?
Job Description
Job Description
Description :
Are you ready to work for a growing company with a great culture? We are looking for passionate, independent thinkers and doers who can help shape the culture of an expanding company that is proud of its focus on family and quality customer service. Are you a change agent? Do you like helping others? Are you a problem solver? Do you want to fall in love with your career? If you answered "yes", then read on!
Excel Services, Inc. is looking for career-orientated Accounting, Administrative, & Purchasing Assistant to assist our Accounting, Purchasing, and Administrative Team.
About Excel
Excel Services is a full-service Electrical, Mechanical, Plumbing, and Technology Design / Build, Contracting and Maintenance firm based in Louisville, Kentucky. Named “One of America’s Fastest-Growing Companies” by INC. Magazine in 2023, Excel Services has built its reputation through decades of creating buildings that help people perform better.
As your single-source solution, our core values of teamwork, integrity, and innovation instill confidence and satisfaction in everything we do, while our multidisciplinary model assures you the very best integrated thinking on every project.
Mission
We help people create buildings that perform better.
Vision
Help people create enduring commercial environments that make every space personalized, productive, and comfortable.
Core Values
- Teamwork
We collaborate with teammates and our customers to proactively solve problems using our expertise and experience
We do the right thing, treating every customer and each teammate with honesty and respect, even when it is not the easy thing to do.
We are students of ever-changing technology, market and customer needs so we can anticipate and meet those needs.
We only offer solutions we’re proud to stand behind. Designed to last, crafted from superior materials, and installed by the finest skilled tradesmen in the industry : that’s the mark of Excel.
We are a group of professionals that takes ownership for everything we touch. When we make commitments to a teammate or a customer, they know they can count on us to deliver ever time and communicate solutions to any problems that arise.
We are a group of professionals dedicated to the company mission, the community we serve to each other.
Our great benefits package includes :
The Estimating & Construction Assistant will provide support to ensure efficient office operations and contribute to the success of the Estimating and Construction Operations team. This role requires a strong ability to multitask, exceptional organizational skills, and a proactive approach to problem-solving.
ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION
25% - Office Administration :
o Assist the VP of Construction and VP of Estimating with executive duties such as team correspondence, team presentations, meeting arrangements, and scheduling.
o Maintain and update Estimating and Construction area office supplies. Report any needs to the Office Manager.
o Input and maintain data in various software systems (BuildOps, MS Office, Paylocity, etc)
o Develop and implement office procedures and systems to enhance efficiency and organization.
o Assist with preparation and coordination of company events, meeting, and training sessions.
25% - Construction Project Support :
o Assist project managers with documentation including contracts, change orders, project files, RFI’s, material submittals, and schedules.
o Coordinate with subcontractors and vendors to schedule meetings, manage documentation, and ensure timely delivery of materials and / or services.
o Generate and distribute reports related to project status, financials, and administrative tasks.
25%-Estimating Support :
o Assist estimators with bid documentation including bid forms, bid bonds, RFI’s, and other bid documents
o Coordinate with subcontractors and vendors to ensure timely delivery of proposals and documentation
o Generate and distribute reports related to bid opportunities, bid results, and administrative tasks.
15%- Client & Team Interaction :
o Serve as the first point of contact for the Estimating and Construction team for clients and visitors, providing a professional and welcoming experience.
o Facilitate communications between clients, vendors, and internal teams to resolve issues and ensure smooth operations.
10%- Continuous Improvement :
o Identify opportunities for process improvement and operational efficiency, implementing best practices to enhance the overall performance of the estimating and construction operations.
Requirements : Qualities :
Minimum Qualifications :
