What are the responsibilities and job description for the Fleet and Maintenace Manager position at Excel Services Inc?

Job Description

Description : About Excel

Excel Services is a full-service Electrical, Mechanical, Plumbing, and Technology Design / Build, Contracting, and Maintenance firm based in Louisville, Kentucky. Named “One of America’s Fastest-Growing Companies” by INC. Magazine in 2020, Excel Services has built its reputation through decades of creating buildings that help people perform better.

As your single-source solution, our core values of teamwork, integrity, and innovation instill confidence and satisfaction in everything we do, while our multidisciplinary model assures you the very best integrated thinking on every project.

For buildings that work better, choose the partner who works better. Choose Excel.

Mission

We help people create buildings that perform better.

Vision

Help people create enduring commercial environments that make every space personalized, productive, and comfortable.

Core Values

Teamwork : We collaborate with teammates and our customers to proactively solve problems using our expertise and experience.
Integrity : We do the right thing, treating every customer and each teammate with honesty and respect, even when it is not the easy thing to do.
Innovative : We are students of ever-changing technology, market, and customer needs so we can anticipate and meet those needs.
Quality : We only offer solutions we’re proud to stand behind. Designed to last, crafted from superior materials, and installed by the finest skilled tradesmen in the industry : that’s the mark of Excel.
Accountable : We are a group of professionals that takes ownership for everything we touch. When we make commitments to a teammate or a customer, they know they can count on us to deliver every time and communicate solutions to any problems that arise.
Loyalty : We are a group of professionals dedicated to the company mission, the community we serve, and each other.

Requirements : Position Summary

The Fleet and Maintenace Manager will report to the Warehouse and Logistics Manager and be responsible for overseeing and optimizing the organization’s fleet operations. This includes new vehicle acquisitions, maintenance scheduling, compliance with licensing and registration requirements, and driver safety initiatives. The Fleet and Maintenace Manager will play a pivotal role in ensuring operational efficiency and maintaining safety and compliance standards across the fleet.

Minimum Qualifications

Associate or bachelor’s degree preferred

3-5 years of fleet management experience

Valid Driver’s License with a clean driving record

Proficiency in fleet management software (e.g., Azuga)

Strong administrative, clerical, and computer skills, including proficiency in Microsoft Office Suite

Knowledge of DOT regulations and safety standards

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Essential duties and responsibilities include the following :

New Vehicle Acquisition : Oversee the purchase and onboarding of new fleet vehicles, ensuring all specifications meet operational needs.

Vehicle Assignment Management : Coordinate the assignment and reassignment of vehicles to employees, maintaining accurate records.

Maintenance Management : Review, approve, and monitor vehicle maintenance requests, send reminders, and follow up on completed work.

Licensing and Registration : Ensure all vehicles comply with licensing and registration requirements, including DOT regulations.

Driver Safety Training : Organize and conduct safety training sessions for new drivers to uphold safety standards.

Accident and Repair Scheduling : Handle accident reporting and coordinate vehicle repairs efficiently.

Riverlink Management : Oversee and manage toll accounts for fleet vehicles.

Vehicle Graphics : Coordinate the application and maintenance of vehicle branding.

Recall Management : Monitor and address vehicle recall notifications.

Vehicle Inspections : Conduct and document regular vehicle inspections to ensure safety and compliance.

Fleet Monitoring and Reporting : Utilize Azuga software to monitor vehicle usage, generate reports, and ensure fleet optimization.

DOT Inspections : Prepare for and oversee DOT vehicle inspections to maintain compliance.

Qualities

Excellent communication and interpersonal skills (oral, written, and presentation)

Detail-oriented with strong organizational skills

Ability to handle multiple responsibilities and meet deadlines

Strong problem-solving skills with a proactive approach

Commitment to teamwork and a high level of personal accountability

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