What are the responsibilities and job description for the IMAGING CLERK/ADMINISTRATIVE SUPPORT-CASUAL position at Excela Health Westmoreland Hospital?
Shift: 10 hour shift (daylight/evening) Limited days/hours. *Days and hours are subject to change.
Job Summary
The Imaging clerk is responsible for completion of clerical duties, facilitates office workflow and assists the customers/ physicians of the Imaging department.
Essential Job Functions
- Greets and assists all customers as needed.
- Provides direction to customers when needed.
- Answers the telephone using proper telephone etiquette.
- Assists with distribution of patient preps, and screenings.
- Places courtesy calls to patients when needed.
- Prepares all correspondence for physician offices and other institutions as needed.
- Prepares and obtains necessary release forms.
- Burns CD's and prints/copies radiologic images.
- Faxes reports to physician offices.
- Assists physicians and other staff with HIS/RIS/PACS systems
- Facilitates internal communication with various departments as needed.
- Delivers and retrieves requests from technologist/radiologist office/reading room/work area.
- Delivers imaging department mail.
- Directs phone calls to appropriate location.
- Maintains work station in optimum condition.
- Assure adequate office supplies are maintained.
- Reports any necessary malfunctions to supervisor.
- Implements downtime procedure when necessary.
- Initiates established downtime procedures during HIS/RIS and PACS downtime.
- Receives and Imports outside mammography for interpretation by radiologist.
- Receives and imports mammogram films from all facilities
- Maintains critical results/ call reports work list in PAC’s system
- Contacts order physician with results
- Proper documentation and trail
- Attends department meetings or reviews minutes
- Other duties as assigned.
Required Qualifications
- High School Diploma, GED or higher level of education.
- Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment.
- Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.
- Basic working knowledge of computers and office equipment; Knowledge of basic Office Equipment such as copier, fax machine, etc.
- Proficient keyboarding skills
Preferred Qualifications
- Previous clerical experience.
- Medical Terminology
License, Certification & Clearances
- Act 34-PA Criminal Record Check from the PA State Police system
Supervisory Responsibilities
- This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.
Position Type/Expected Hours of Work
- Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
- Travel may be expected locally between System locations.
Equal Employment Opportunity
Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.
Disclaimer
This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Work Environment
Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential – Absolute Necessity.
Marginal – Minimal Necessity.
Constantly – 5.5 to 8 hours or more or 200 reps/shift.
Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely – Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never
Extreme Heat
x
x
Extreme Cold
x
x
Heights
x
x
Confined Spaces
x
x
Extreme Noise(>85dB)
x
x
Mechanical Hazards
x
x
Use of Vibrating Tools
x
x
Operates Vehicle
x
x
Operates Heavy Equipment
x
x
Use of Lifting/Transfer Devices
x
x
Rotates All Shifts
x
x
8 Hours Shifts
x
x
10-12 Hours Shifts
x
x
On-Call
x
x
Overtime( 8/hrs/shift; 40/hrs/wk)
x
x
Travel Between Sites
x
x
Direct Patient Care
x
x
Respirator Protective Equipment
x
x
Eye Protection
x
x
Head Protection (hard hat)
x
x
Hearing Protection
x
x
Hand Protection
x
x
Feet, Toe Protection
x
x
Body Protection
x
x
Latex Exposure
x
x
Solvent Exposure
x
x
Paint (direct use) Exposure
x
x
Dust (sanding) Exposure
x
x
Ethylene Oxide Exposure
x
x
Cytotoxic (Chemo) Exposure
x
x
Blood/Body Fluid Exposure
x
x
Chemicals (direct use) Exposure
x
x
Mist Exposure
x
x
Wax Stripper (direct use)
x
x
Non-Ionizing Radiation Exposure
x
x
Ionizing Radiation Exposure
x
x
Laser Exposure
x
x
Physical Demands
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential – Absolute Necessity.
Marginal – Minimal Necessity.
Constantly – 5.5 to 8 hours or more or 200 reps/shift.
Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely – Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never
Bending (Stooping)
x
x
Sitting
x
x
Walking
x
x
Climbing Stairs
x
x
Climbing Ladders
x
x
Standing
x
x
Kneeling
x
x
Squatting (Crouching)
x
x
Twisting/Turning
x
x
Keyboard/Computer Operation
x
x
Gross Grasp
x
x
Fine Finger Manipulation
x
x
Hand/Arm Coordination
x
x
Pushing/Pulling(lbs. of force)
x
x
Carry
x
x
Transfer/Push/Pull Patients
x
x
Seeing Near w/Acuity
x
x
Feeling (Sensation)
x
x
Color Vision
x
x
Hearing Clearly
x
x
Pulling/Pushing Objects Overhead
x
x
Reaching Above Shoulder Level
x
x
Reaching Forward
x
x
Lifting Floor to Knuckle
###
Lifting Seat Pan to Knuckle
###
Lifting Knuckle to Shoulder
###
Lifting Shoulder to Overhead
###
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
