What are the responsibilities and job description for the MANAGER, SUPPLY CHAIN DISTRIBUTION position at Excela Health Westmoreland Hospital?
The Manager, Supply Chain Distribution will be responsible for the daily operations of the Storerooms, Receiving and Distribution system wide. The position will oversee all department staff and activities ensuring compliance with department, hospital and regulatory agencies policies and procedures. Interacts with various levels of health system staff to achieve optimal results. The position monitors inventory levels and the associated replenishment process to ensure proper procedures are followed and maintained. Additionally, the incumbent will collaborate with various business leaders, major vendors, and business partners to ensure Independence Health achieves best value system wide. The incumbent must drive alignment with strategic System and Group Purchasing Organization initiatives.
Essential Job Responsibilities
- The position is responsible for leading the department and accountable for overall supply distribution efficiency and effectiveness across the Health System.
- This position has direct supervisory responsibilities such as hiring, coaching/mentoring, skills development, recognition and rewards, staff productivity, performance management and succession planning.
- Equitably and consistently apply and practice policies and procedures for all staff.
- Develop and manage department budget at or below budget expectations and consistent with adjusted volume variations.
- Identify and implement revenue enhancement opportunities.
- Develop and establish department metrics/goals (fill rate, cycle counts, etc. and adhere to these expected benchmarks for each system department.
- Work in collaboration with Purchasing roles to ensure proper Days on Hand (DOH) are maintained on critical supplies, backorders are managed effectively.
- Support the recall management process by collaborating with Purchasing Recall Coordinator and other functional Hospital Departments to ensure the proper disposition and returns of any affected supplies.
- Analyze data from business system to drive operational improvements to efficiently distribute supplies throughout the system.
- Facilitate product and service standardization across Health System.
- Monitor and lead all receiving, distribution, and inventory processes system wide.
- Review and maintain all par stocking and distribution records.
- Lead with creative new ideas to drive process improvement initiatives and prioritize in collaboration with business and Supply Chain leaders.
- Other duties as assigned.
Competency and Experience [Knowledge, Skills and Abilities]
Required Qualifications/Experience
- Bachelor’s Degree or higher in related field and five (5) years of Supply Chain/Distribution/Logistics experience.
- Two (2) to Four (4) years supervisory/management experience in a Distribution setting.
- Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of functional area.
- Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.
Preferred Qualifications/Experience
- Master’s Degree in Supply Chain, Business, Engineering, Operation Management or Similar discipline preferred.
- Experience in Healthcare setting.
License, Certification & Clearances
- Supply Management Certification (ISM, APICS) preferred.
- Act 34-PA Criminal Record Check from the PA State Police system.
Position Type/Expected Hours of Work
- Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
- Travel may be expected locally between System locations.
Equal Employment Opportunity
Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.
Disclaimer
This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Work Environment
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential – Absolute Necessity.
Marginal – Minimal Necessity.
Constantly – 5.5 to 8 hours or more or 200 reps/shift.
Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely – Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never
Extreme Heat
X
Extreme Cold
X
Heights
X
Confined Spaces
X
Extreme Noise(>85dB)
X
Mechanical Hazards
X
Use of Vibrating Tools
X
Operates Vehicle (company)
x
Operates Heavy Equipment
X
Use of Lifting/Transfer Devices
X
Rotates All Shifts
X
8 Hours Shifts
X
X
10-12 Hours Shifts
X
X
On-Call
X
Overtime( 8/hrs/shift; 40/hr/wk)
X
Travel Between Sites
X
X
Direct Patient Care
X
Respirator Protective Equipment
X
Eye Protection
X
Head Protection (hard hat)
X
Hearing Protection
X
Hand Protection
X
Feet, Toe Protection
X
Body Protection
X
Latex Exposure
X
X
Solvent Exposure
X
Paint (direct use) Exposure
X
Dust (sanding) Exposure
X
Ethylene Oxide Exposure
X
Cytotoxic (Chemo) Exposure
X
Blood/Body Fluid Exposure
X
Chemicals (direct use) Exposure
X
Mist Exposure
X
Wax Stripper (direct use)
X
Non-Ionizing Radiation Exposure
X
Ionizing Radiation Exposure
X
Laser Exposure
X
Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential – Absolute Necessity.
Marginal – Minimal Necessity.
Constantly – 5.5 to 8 hours or more or 200 reps/shift.
Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely – Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never
Bending (Stooping)
X
X
Sitting
X
X
Walking
X
X
Climbing Stairs
X
X
Climbing Ladders
X
Standing
X
X
Kneeling
X
Squatting (Crouching)
X
X
Twisting/Turning
X
Keyboard/Computer Operation
X
X
Gross Grasp
X
X
Fine Finger Manipulation
X
X
Hand/Arm Coordination
X
X
Pushing/Pulling(lbs. of force)
X
<10#
Carry
X
<5#
Transfer/Push/Pull Patients
X
Seeing Near w/Acuity
X
X
Feeling (Sensation)
X
Color Vision
X
X
Hearing Clearly
X
X
Pulling/Pushing Objects Overhead
X
Reaching Above Shoulder Level
X
X
Reaching Forward
X
X
Lifting Floor to Knuckle
X
<10#
Lifting Seat Pan to Knuckle
###
X
Lifting Knuckle to Shoulder
###
X
Lifting Shoulder to Overhead
###
X
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
