Purchasing and Inventory Coordinator

Job Description

Job Title:

Purchasing and Inventory Specialist

Location:

Riviera Beach, FL

Reports To:

Commercial HVAC/R Service Director

Main Office/No remote work

Application Instructions: 

Please follow the following steps to be considered for this position:

1.       Fill out the Excell Application for work: https://www.excellrefrigeration.com/join-our-team/

2.       Fill out two Predictive Index assessments: https://assessment.predictiveindex.com/bo/4WV/PurchasingInventorySpecialist  

3.       After you submit the Predictive Index Behavioral Assessment (link above), you will receive an email with a link for a Cognitive Assessment.  Please complete the PI Cognitive assessment as well.

***If you do not find the automated email from Predictive Index in your Inbox, please check your Spam/Junk folder in case it ended up there.

Summary:
Excell Refrigeration is seeking a highly organized and detail-oriented Purchasing and Inventory Specialist to manage the procurement of parts and materials necessary to support our day-to-day operations. This position plays a key role in negotiating with suppliers, managing inventory levels, and ensuring timely deliveries to support our technicians and maintain service excellence. The ideal candidate will have strong communication skills, a keen eye for detail, and the ability to work closely with our warehouse and service teams to ensure smooth operations.

Excell Culture and Perks:

• Commitment to work-life balance
• Comprehensive training and professional development opportunities
• Supportive environment focused on your success and well-being
• Culture of excellence fostering teamwork and accountability
• Competitive compensation and benefits package

ESSENTIAL JOB DUTIES:

• Procurement and Supplier Management:
  • Manage the procurement of parts and materials needed for service calls.
  • Negotiate pricing and maintain relationships with suppliers to ensure cost-effectiveness and quality standards are met.
  • Work with the Warehouse Manager and invoicing team to close open POs and process new orders as needed.
• Inventory Management:
  • Monitor inventory levels and reorder parts to maintain adequate stock.
  • Perform semi-annual inventory checks (minimum of two times per year) in coordination with warehouse manager and tech supervisors.
  • Work with warehouse staff to resolve issues such as damages, shortages, and discrepancies.
• Parts Room Organization:
  • Assist with the initial setup and ongoing organization of the parts room, including labeling, binning, and distribution of parts.
  • Maintain a clean and safe working area in compliance with company safety policies.
• Support for Technicians and Service Calls:
  • Help technicians purchase parts locally that are not stocked on Excell vehicles.
  • Assist with timely fulfillment of parts orders to ensure first-trip service calls and prevent delays.
  • Assist with parts transfers to techs and construction jobs as necessary.
• Collaborative Support:
  • Work closely with the warehouse manager to handle reclaimed materials, including gas from construction jobs, and ensure they are documented correctly in the system.
  • Coordinate with the parts driver to ensure parts are prepared for on-call technicians at the start of each week (Thursday for on-call techs, Monday for south team, Tuesday for north team, and Wednesday for SCC team).
• Reporting and Documentation:
  • Document necessary reports for retro completion and file Verisae and SSF.
  • Work with warehouse staff to process POFs from technicians, assist in parts ordering or updates, and manage new call actions as needed.

·          

Education and Experience:

·         Minimum of 3 years of experience in inventory management or purchasing.

·         Clean driving record.

·         Must be eligible to work in the United States.

·         Experience in warehouse management or logistics is a plus.

Skills and Abilities:

·         Strong attention to detail and organizational skills.

·         Excellent communication and interpersonal skills.

·         Ability to manage multiple tasks simultaneously and work effectively in a fast-paced environment.

·         Proficiency with inventory management software and Microsoft Office Suite.

·         Ability to work well with warehouse, tech, and management teams to ensure smooth operations.

Excell Benefits:

• PTO (paid time off) / 6 paid holidays
• Competitive pay
• Group health insurance, dental, vision, short-term disability, and life insurance
• Supplemental fringe benefits, critical illness, cancer, accident/injury, wellness, disability, life insurance, and gap plan available
• 401(k) retirement program with company matching dollar for dollar up to 3% of salary

NOTE: This job description reflects the company’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Assigned tasks are subject to change at any time due to company discretion, job requirements, reasonable accommodation, or other reasons.