What are the responsibilities and job description for the Executive Assistant position at Excelle: A Women's Leadership Collective?
Excelle is looking to add a hybrid Executive Assistant to work closely with the Founder/CEO to support the organization’s operations, communications, and strategic priorities. The ideal candidate will be highly organized, proactive, adaptable, and skilled at managing multiple projects with discretion and efficiency. Excelle women represent various aspects of diversity and identity, and we aspire that our growing Excelle Team will also reflect these priorities.
Core Responsibilities:
Administrative Support
- Manage the CEO’s calendar, schedule meetings, and coordinate logistics
- Organize and maintain email correspondence, prioritizing and drafting responses as needed
- Prepare materials for meetings, including agendas, presentations, and follow-up notes
- Oversee travel arrangements, itineraries, and expense tracking
Communications & Relationship Management
- Draft and edit correspondence, reports, and presentations with a strong attention to detail
- Support the CEO in preparing for presentations, interviews, and, in-person events
- Serve as a key point of contact for high-level stakeholders, handling interactions with professionalism and care
- Monitor and manage follow-ups to maintain strong relationships with members, partners, and sponsors
Special Projects & Other Responsibilities
- Conduct research and synthesize information to support decision-making
- Track action items from meetings and ensure timely execution
- Handle sensitive and confidential information with discretion
- Provide additional support as needed to ensure the CEO operates effectively
Qualifications:
- Highly organized with the ability to manage multiple priorities and deadlines
- Strong written and verbal communication skills
- Ability to work independently while maintaining alignment with CEO’s vision and priorities
- Experience handling confidential information with discretion
- Proficiency with digital tools such as Google Workspace, Zoom, and project management software
- Background in working with executives or in high-level administrative support preferred
- Experience within independent school education preferred but not required
When you are ready to apply, please email hello@excelle.me with your resume.