Bid Coordinator

Excelligence Learning Corporation is seeking a highly motivated and detail-oriented Bid Coordinator to join our team in our Shelton, CT office. This is a dynamic and collaborative role ideal for someone passionate about managing proposals and government contracts in the K-12 education space. If you thrive in a fast-paced environment and enjoy working cross-functionally to drive success, we’d love to hear from you.

What You’ll Do:

As a Bid Coordinator, you will be responsible for researching and evaluating RFPs, creating proposal responses, and tracking bid results. The position requires collaboration with other departments such as Sales, Marketing, and Legal to ensure legal and certification compliance for contract submissions

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Key Responsibilities:

• Collaborate with various internal teams, including sales, marketing, and project management, to gather information and insights for bid proposals.
• Develop and maintain a comprehensive database of proposal content, including boilerplate language, case studies, and other relevant materials.
• Research and evaluate RFPs, create proposal responses and track bid results.
• Lead and coordinate kick-off meetings with cross-functional teams to define scope, timelines, and responsibilities.
• Write, edit, and proofread proposal sections for clarity, compliance, and brand consistency.
• Work closely with subject matter experts to gather technical information and incorporate into the bid proposal.
• Manage the proposal development process, including scheduling reviews, obtaining approvals, and ensuring deadlines are met.
• Collaborate with graphic designers and other team members to create visually appealing and professional proposal documents.
• Conduct quality assurance checks to ensure accuracy, completeness, and adherence to formatting and branding standards.
• Stay informed about industry trends, best practices, and changes in bidding processes to enhance the organization's competitiveness.
• Maintain open communication with clients and stakeholders to address questions, provide clarifications, and gather additional information as needed.
• Coordinate and participate in debrief sessions following the submission of bids to gather feedback and insights for continuous improvement.
• Keep track of key performance indicators (KPIs) related to bid proposals, such as win rates and success metrics.
• Support the development and maintenance of a centralized repository for proposal-related documents, templates, and best practices.
• Provide training and guidance to team members on bid proposal processes and best practices.
• Foster a collaborative and positive working environment within the bid proposal team.
• Stay updated on industry standards and compliance requirements to ensure bid proposals meet all necessary regulations.
• Assist in the development and implementation of strategies to improve the organization's overall bid proposal process.

What You’ll Bring:

• 3 years of experience in K-12 education contract management or a related field.
• Proven track record of coordinating successful bids and proposals, preferably in a similar industry.
• Excellent editing and proofreading skills to ensure accuracy and consistency in bid documents.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks effectively and meet tight deadlines.
• Strong analytical skills to understand bid requirements, assess risks, and identify opportunities for improvement.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Ability to collaborate effectively with other departments and external stakeholders.
• Strong problem-solving skills and ability to work under tight deadlines.
• A commitment to stay updated on industry’s best practices, bid management trends, and relevant regulations through continuous learning and professional development activities.

Why You’ll Love Working Here:

• Competitive compensation package.
• Comprehensive benefits including health, dental, vision, and 401(k).
• Opportunities for professional growth and development.
• A collaborative, mission-driven culture dedicated to making a difference in education.

Ready to Apply?

If you’re excited about this opportunity, we’d love to hear from you!

Please submit your resume AND a brief cover letter detailing your qualifications and interest in the role.

Excelligence is an Equal Employment Opportunity (EEO) Employer. We are committed to providing equal employment opportunities to all employees, employment applicants and other covered persons without regard to unlawful considerations of race, color, religion or creed, gender, sex, pregnancy, gender identity or expression, sexual orientation, marital status, national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, physical or mental disability, or any other classification protected by applicable local, state, or federal laws.