What are the responsibilities and job description for the Project Coordinator / Project Assistant position at Executive Alliance?
Our client is seeking a dedicated Project Coordinator / Project Assistant to join our in-office team and support the successful delivery of multiple projects. In this role, you will work in a fast-paced environment, supporting and assisting in the management of multiple projects. Your primary responsibilities will include coordinating project-related requests, tracking progress, maintaining project schedules, and documenting meeting notes and actions. This role requires strong organizational skills, attention to detail, and the ability to thrive under pressure while working closely with project managers and relevant company departments, including estimating, drafting, and production.
Job Function:
Key Responsibilities:
- Project Coordination: Assist in the planning and execution of project tasks, timelines, and meeting action points
- Task Management: Track project milestones, update schedules, and ensure team members are up to date
- Communication: Act as a liaison between project teams, clients, contractors, and suppliers to ensure smooth communication and coordination
- Documentation: Maintain accurate and organized project records, including timelines, meeting notes, and deliverables
- Problem Solving: Proactively address issues as they arise, assist with finding and delivering timely solutions
- Quality Control: assist in ensuring that project outcomes meet company quality standards and client expectations
- Support Project Managers: Provide administrative and technical support to project managers when needed
Job Requirement:
Competencies:
- Ability to manage multiple tasks / projects in a fast-paced, deadline-driven environment
- Attention to detail with a focus on delivering high-quality results
- Organizational skills and the ability to prioritize and manage multiple tasks / projects simultaneously
- Strong written and verbal communication skills, with the ability to collaborate with diverse teams
- Familiarity with Microsoft Office Suite (particularly Excel) and project management software (training will be provided as needed)
Education / Experience:
- Bachelor’s degree in relevant field, and / or
- Relevant skills and experience
Benefits:
- Full-time salaried position
- In-office work environment
- Professional development and career growth opportunities
Salary : $70,000 - $80,000
