What are the responsibilities and job description for the Accounting Assistant - Fuel position at Executive Leadership Solutions?
The company: As a Wholesale fuel and petroleum products distributor with strong ties to the community, the company prides itself on exceptional service and value for it s customers.
The Accounting Assistant will be responsible for supporting the day-to-day operations of the accounting department - accounts receivables, accounts payables and fuel accounting.
This role is essential in ensuring accurate and timely processing of financial transactions, maintaining financial records, and supporting the overall financial health of the company.
KEY RESPONSIBILITIES:
Accounts Receivable:
Process customer invoices and ensure timely collection of payments
Monitor accounts to identify overdue payments and follow up with customers
Reconcile customer accounts and resolve discrepancies
Prepare and distribute accounts receivable reports to management
Accounts Payable:
Review and verify invoices for accuracy and proper authorization
Process vendor payments and ensure all payments are made on time
Reconcile vendor statements and resolve any discrepancies
Maintain organized and accurate records of all accounts payable transactions
Fuel Accounting:
Assist in the recording and reconciliation of fuel transactions
Monitor fuel inventory levels and report any discrepancies
Support the preparation of fuel-related financial reports and analyses
Collaborate with the operations team to ensure accurate fuel data entry and reporting
Communicate daily with Dispatcher
Core Responsibilities:
Log and track commissioned dealers into Excel spreadsheet (daily)
Reconcile commissioned dealers deposits (daily)
EFT dealers as needed
Log fuel from commissioned dealer sheets on daily gallons sheets and send to management (daily)
Track gallons for overages and shortages
Process chargebacks and rebuttal letters (if needed) for dealers and email (once per week)
Order supplies
Process Co-Op
Process Mystery Shops and email to dealers
Filing
Qualifications:
Successful experience in accounts receivable, accounts payable, or general accounting
Fuel accounting experience/petroleum industry experience is a plus
Proficiency in accounting software (Factor) and Microsoft Office Suite, particularly Excel
Strong attention to detail and accuracy
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Associate Oil & Energy Accounting / Auditing
1
The Accounting Assistant will be responsible for supporting the day-to-day operations of the accounting department - accounts receivables, accounts payables and fuel accounting.
This role is essential in ensuring accurate and timely processing of financial transactions, maintaining financial records, and supporting the overall financial health of the company.
KEY RESPONSIBILITIES:
Accounts Receivable:
Process customer invoices and ensure timely collection of payments
Monitor accounts to identify overdue payments and follow up with customers
Reconcile customer accounts and resolve discrepancies
Prepare and distribute accounts receivable reports to management
Accounts Payable:
Review and verify invoices for accuracy and proper authorization
Process vendor payments and ensure all payments are made on time
Reconcile vendor statements and resolve any discrepancies
Maintain organized and accurate records of all accounts payable transactions
Fuel Accounting:
Assist in the recording and reconciliation of fuel transactions
Monitor fuel inventory levels and report any discrepancies
Support the preparation of fuel-related financial reports and analyses
Collaborate with the operations team to ensure accurate fuel data entry and reporting
Communicate daily with Dispatcher
Core Responsibilities:
Log and track commissioned dealers into Excel spreadsheet (daily)
Reconcile commissioned dealers deposits (daily)
EFT dealers as needed
Log fuel from commissioned dealer sheets on daily gallons sheets and send to management (daily)
Track gallons for overages and shortages
Process chargebacks and rebuttal letters (if needed) for dealers and email (once per week)
Order supplies
Process Co-Op
Process Mystery Shops and email to dealers
Filing
Qualifications:
Successful experience in accounts receivable, accounts payable, or general accounting
Fuel accounting experience/petroleum industry experience is a plus
Proficiency in accounting software (Factor) and Microsoft Office Suite, particularly Excel
Strong attention to detail and accuracy
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Associate Oil & Energy Accounting / Auditing
1
