What are the responsibilities and job description for the Administrative Assistant II position at Exela Technologies?
About Exela
Exela is a business process automation (BPA) leader, leveraging a global footprint and proprietary technology to provide digital transformation solutions enhancing quality, productivity, and end-user experience. With decades of expertise operating mission-critical processes, Exela serves a growing roster of more than 4,000 customers throughout 50 countries, including over 60% of the Fortune® 100. With foundational technologies spanning information management, workflow automation, and integrated communications, Exela's software and services include multi-industry department solution suites addressing finance & accounting, human capital management, and legal management, as well as industry-specific solutions for banking, healthcare, insurance, and public sectors. - Through cloud-enabled platforms, built on a configurable stack of automation modules, and 17,500 employees operating in 23 countries, Exela rapidly deploys integrated technology and operations as an end-to-end digital journey partner.
Health & Wellness
We offer comprehensive health and wellness plans, including medical, dental and vision coverage for eligible employees and family members; paid time off; and commuter benefits. In addition, supplemental income protection including short term insurance coverage is available. We also offer a 401(k)-retirement savings plan to assist eligible employees in saving for their retirement. Participants are provided access to financial wellness resources and retirement planning services.
Military Hiring
Exela seeks job applicants from all walks of life and backgrounds including, but not limited to, those who are transitioning military members, veterans, reservists, National Guard members, military spouses and their family members. Individuals will be considered no matter their military rank or specialty.
Why Exela?
Help us revolutionize the way that business around the world gets done. As a member of Team Exela, you’ll join a passionate, creative, and knowledgeable group of experts covering a wide range of industries and business sectors all driven by the same goal: To accelerate digital transformation.
A job at Exela represents an opportunity to join a vibrant community at the forefront of business innovation and to play a valuable role in an ongoing technological revolution. Exela’s core values of Authenticity, Accountability, and Action guide us to provide exceptional experiences for both our customers and our employees.
Job Title: Administrative Assistant II 30052
Immediate Need
Position Type: Full-Time Regular
Pay Rate: $20.00- $25.00 per hour (Wages are Bi-Weekly)
Job Description
Administrative Assistant II
About The Role
The Administrative Assistant II .This position involves managing calendars, handling correspondence, data entry, expense management, and various administrative tasks to ensure the efficient operation of the corporate services department.
Essential Job Responsibilities
“The pay for this position starts at $20.00 -$25.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered.”
EEO Statement
Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
Exela recruiters or representatives will only contact you from emails ending with @exelaonline.com, @exelatech.com, @lexicode.com, @rustconsulting.com or @ersgroup.com. We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process.
Exela is a business process automation (BPA) leader, leveraging a global footprint and proprietary technology to provide digital transformation solutions enhancing quality, productivity, and end-user experience. With decades of expertise operating mission-critical processes, Exela serves a growing roster of more than 4,000 customers throughout 50 countries, including over 60% of the Fortune® 100. With foundational technologies spanning information management, workflow automation, and integrated communications, Exela's software and services include multi-industry department solution suites addressing finance & accounting, human capital management, and legal management, as well as industry-specific solutions for banking, healthcare, insurance, and public sectors. - Through cloud-enabled platforms, built on a configurable stack of automation modules, and 17,500 employees operating in 23 countries, Exela rapidly deploys integrated technology and operations as an end-to-end digital journey partner.
Health & Wellness
We offer comprehensive health and wellness plans, including medical, dental and vision coverage for eligible employees and family members; paid time off; and commuter benefits. In addition, supplemental income protection including short term insurance coverage is available. We also offer a 401(k)-retirement savings plan to assist eligible employees in saving for their retirement. Participants are provided access to financial wellness resources and retirement planning services.
Military Hiring
Exela seeks job applicants from all walks of life and backgrounds including, but not limited to, those who are transitioning military members, veterans, reservists, National Guard members, military spouses and their family members. Individuals will be considered no matter their military rank or specialty.
Why Exela?
Help us revolutionize the way that business around the world gets done. As a member of Team Exela, you’ll join a passionate, creative, and knowledgeable group of experts covering a wide range of industries and business sectors all driven by the same goal: To accelerate digital transformation.
A job at Exela represents an opportunity to join a vibrant community at the forefront of business innovation and to play a valuable role in an ongoing technological revolution. Exela’s core values of Authenticity, Accountability, and Action guide us to provide exceptional experiences for both our customers and our employees.
Job Title: Administrative Assistant II 30052
Immediate Need
Position Type: Full-Time Regular
- Shift: 8:00 am to 4:30 pm (40 hours per week)
Pay Rate: $20.00- $25.00 per hour (Wages are Bi-Weekly)
Job Description
Administrative Assistant II
About The Role
The Administrative Assistant II .This position involves managing calendars, handling correspondence, data entry, expense management, and various administrative tasks to ensure the efficient operation of the corporate services department.
Essential Job Responsibilities
- Manage calendars for corporate services, including scheduling meetings, conference calls, and coordinating conference room bookings.
- Conduct data entry and management tasks
- Manage purchase orders
- Assist with supply management and inventory, ensuring adequate stock levels for office operations
- Monthly chargebacks
- Maintain contact lists for team members and manage purchase orders and check requests.
- Placing orders in COUPA for office supplies, creating purchase orders, journal entry posting in JD Edwards
- Review and verify invoices for accuracy before processing
- Keep capital projects up to date
- Finalize records at the end of the month, accruals, corporate services, various contractor invoices
- High school diploma or equivalent; associate degree or equivalent combination of education and relevant experience preferred.
- Minimum of 3 years of experience in an administrative assistant role, preferably in a sales or marketing environment.
- Demonstrated ability to work effectively in a team-oriented environment, collaborating with colleagues to achieve common goals.
- Strong organizational skills with the ability to manage multiple projects simultaneously and prioritize tasks under tight deadlines.
- Excellent written and verbal communication skills, with the ability to follow written and oral instructions accurately.
- Proficient in Microsoft Office suite, particularly Word, Excel, and PowerPoint; experience with JD Edwards and Coupa a plus
- Positive and professional demeanor with the ability to interact confidently with individuals at all levels of the organization.
- Exceptional time management skills and attention to detail, with a commitment to maintaining confidentiality in handling sensitive information.
- Adaptability and willingness to work in a fast-paced environment, responding effectively to changing priorities and demands.
“The pay for this position starts at $20.00 -$25.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered.”
EEO Statement
Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
Exela recruiters or representatives will only contact you from emails ending with @exelaonline.com, @exelatech.com, @lexicode.com, @rustconsulting.com or @ersgroup.com. We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process.
Salary : $20 - $25
