What are the responsibilities and job description for the Facilities Director position at Exeter SAU 16?
POSITION SUMMARY
The Facilities Director is responsible for the overall direction, management and operations of the district’s comprehensive program for maintenance and custodial services that provide and maintain, in an efficient and economical manner, the facilities, grounds, fleet, equipment, and furnishings of the district, so that all students, staff, and the community are assured of clean, safe, attractive, and healthy places in which to learn and work.
ESSENTIAL DUTIES
• Develops and maintains a district-wide facilities program to manage and maintain buildings, grounds and surrounding areas of all district-owned facilities and grounds.
• Recruits, hires, supervises and evaluates the assistant director, maintenance and custodial staff, administrative assistant and custodial supervisors.
• Oversees and coordinates facility systems including HVAC, lighting and fire alarms, in conjunction with building principals and superintendent/designee(s). Work in partnership with other Directors regarding door access and surveillance alarms.
• Plans, coordinates and conducts periodic inspections of all facilities required by local, state or federal law such as fire inspections, asbestos inspections and management, insurance safety inspections and annual visual inspections of all school facilities as required by New Hampshire Department of Education or other agencies.
• Oversees and coordinates the implementation of administrative procedures to guide operations relating to facilities management.
• Directs all in-service training for maintenance and custodial staff on safe and efficient use of supplies, equipment and hazardous materials.
• Directs equipment inventory processes for facilities management including district-owned vehicles.
• Develops and implements solutions to daily operational situations as needed; implement effective solutions in emergency situations.
• Works in collaboration with the SAU 16 Safety Coordinator, building administrators and Superintendent in the design and implementation of a district safety program and other projects related to emergency management.
• Develops scopes of work, and prepares, secures and reviews bids; responsible for purchasing within policy requirements and budget limits.
• Drafts and recommends facilities operational budget. In cooperation with all district administrators, prepare documentation for proposed operational budget; develop and update budget as it relates to capital appropriations and facilities management.
• Serves as resource on matters of school building practices relating to facilities issues; recommend policies, procedures and proposals to guide superintendent and school board in support of operational and capital expenditures.
• Represents the district in day-to-day contacts with contractors, architects and engineers in
connection with facility renovations.
• Develops, in cooperation with building administrators, building-level maintenance plans in all district buildings.
• In collaboration with building administrators, manages rental/use of school facilities.
• Establishes and maintains necessary files and records related to facilities.
• Prepares clear and concise reports as directed.
• Interfaces and coordinates activities and reviews with local and state government agencies pertaining to district facilities and properties.
• Ensures custodial and maintenance materials and supplies are ordered throughout district.
• Prepares snow removal bid preparation and ensures compliance of district’s snow plowing and removal programs.
• Oversees and coordinates all facilities outside contractors. Evaluates and provides recommendations of contracts to school board.
• Works cooperatively with district and school administrators, staff, students, parents and community members.
• Attend and present at school board meetings, when requested.
• Serve on the SAU 16 Joint Loss Committee, Safety and Security Committee and other committees, as directed by the Superintendent.
ADDITIONAL DUTIES
Performs other related tasks as assigned by the Superintendent or designee.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
KNOWLEDGE, SKILLS AND ABILITIES
• Uses independent judgment in significant matters when coordinating and planning for inspections, recommending repairs and improvements for the district's facilities and grounds in order to maintain healthy and safe environments for students, staff, and the community. In addition, the Director of Facilities shall have the following knowledge, skills and abilities:
Knowledge of:
• Best practices in facility and property management and administration;
• Best practices in purchasing, contract negotiation and administration;
• Significant knowledge and experience in capital improvement planning;
• Principles and best practices in risk management;
• Construction codes, health and safety regulations, financial management;
• Administrative principles and practices, including goal setting and program budget development and implementation;
• Administration of staff and activities, either directly or through subordinate supervision;
• Applicable state, federal, and local laws, rules, and regulations; and
• Methods and techniques of research, statistical analysis, and report presentation.
Skill in:
• Demonstrating strong interpersonal and customer-service skills;
• Organizing work, setting priorities, meeting critical deadlines, and following-up on assignments with minimum direction;
• Managing multiple activities and situations effectively, efficiently, and simultaneously;
• Applying logical thinking to solve problems or accomplish tasks, and to understand, interpret, and persuasively communicate complicated policies, procedures, and protocols;
• Communicating clearly and effectively, orally and in writing;
• Planning, organizing, assigning, directing, reviewing, and evaluating work of staff;
• Selecting and motivating staff and providing for their training and professional development;
• Preparing clear and concise reports, correspondence, and other written materials; and
• Using Microsoft Office computer applications including Word, Excel and PowerPoint.
Ability to:
• Plan and implement a program for maintenance and repair of buildings and equipment.
• Handle sensitive and confidential information with skill, tact and diplomacy.
• Read, analyze, and interpret plans and schematics, technical procedures, and government regulations.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret a variety of technical instructions with abstract and/or concrete variables.
PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS
Physical ability to perform the essential functions of the job as outlined above, in addition to the following: While performing the duties of this position, the employee is frequently required to stand, walk, and sit. The employee is regularly required to see, talk, and hear. The employee is regularly required to use hands to manipulate, handle, or feel. The employee is regularly required to reach with hands and arms, stoop, kneel, or crouch. Employee must occasionally move equipment and/or supplies. The job is performed for the most part in an office or school setting with regular exposure to outside weather conditions. The employee is frequently exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; and risk of electrical shock. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level is that of a typical school, but can be loud depending on the situation. Mental demands requiring decision making, analytical and organizational skills in order to achieve work objectives, draw daily operational conclusions, solve practical problems, use computer technology and to present information for use by administration in making decisions.
The Facilities Director is responsible for the overall direction, management and operations of the district’s comprehensive program for maintenance and custodial services that provide and maintain, in an efficient and economical manner, the facilities, grounds, fleet, equipment, and furnishings of the district, so that all students, staff, and the community are assured of clean, safe, attractive, and healthy places in which to learn and work.
ESSENTIAL DUTIES
• Develops and maintains a district-wide facilities program to manage and maintain buildings, grounds and surrounding areas of all district-owned facilities and grounds.
• Recruits, hires, supervises and evaluates the assistant director, maintenance and custodial staff, administrative assistant and custodial supervisors.
• Oversees and coordinates facility systems including HVAC, lighting and fire alarms, in conjunction with building principals and superintendent/designee(s). Work in partnership with other Directors regarding door access and surveillance alarms.
• Plans, coordinates and conducts periodic inspections of all facilities required by local, state or federal law such as fire inspections, asbestos inspections and management, insurance safety inspections and annual visual inspections of all school facilities as required by New Hampshire Department of Education or other agencies.
• Oversees and coordinates the implementation of administrative procedures to guide operations relating to facilities management.
• Directs all in-service training for maintenance and custodial staff on safe and efficient use of supplies, equipment and hazardous materials.
• Directs equipment inventory processes for facilities management including district-owned vehicles.
• Develops and implements solutions to daily operational situations as needed; implement effective solutions in emergency situations.
• Works in collaboration with the SAU 16 Safety Coordinator, building administrators and Superintendent in the design and implementation of a district safety program and other projects related to emergency management.
• Develops scopes of work, and prepares, secures and reviews bids; responsible for purchasing within policy requirements and budget limits.
• Drafts and recommends facilities operational budget. In cooperation with all district administrators, prepare documentation for proposed operational budget; develop and update budget as it relates to capital appropriations and facilities management.
• Serves as resource on matters of school building practices relating to facilities issues; recommend policies, procedures and proposals to guide superintendent and school board in support of operational and capital expenditures.
• Represents the district in day-to-day contacts with contractors, architects and engineers in
connection with facility renovations.
• Develops, in cooperation with building administrators, building-level maintenance plans in all district buildings.
• In collaboration with building administrators, manages rental/use of school facilities.
• Establishes and maintains necessary files and records related to facilities.
• Prepares clear and concise reports as directed.
• Interfaces and coordinates activities and reviews with local and state government agencies pertaining to district facilities and properties.
• Ensures custodial and maintenance materials and supplies are ordered throughout district.
• Prepares snow removal bid preparation and ensures compliance of district’s snow plowing and removal programs.
• Oversees and coordinates all facilities outside contractors. Evaluates and provides recommendations of contracts to school board.
• Works cooperatively with district and school administrators, staff, students, parents and community members.
• Attend and present at school board meetings, when requested.
• Serve on the SAU 16 Joint Loss Committee, Safety and Security Committee and other committees, as directed by the Superintendent.
ADDITIONAL DUTIES
Performs other related tasks as assigned by the Superintendent or designee.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
KNOWLEDGE, SKILLS AND ABILITIES
• Uses independent judgment in significant matters when coordinating and planning for inspections, recommending repairs and improvements for the district's facilities and grounds in order to maintain healthy and safe environments for students, staff, and the community. In addition, the Director of Facilities shall have the following knowledge, skills and abilities:
Knowledge of:
• Best practices in facility and property management and administration;
• Best practices in purchasing, contract negotiation and administration;
• Significant knowledge and experience in capital improvement planning;
• Principles and best practices in risk management;
• Construction codes, health and safety regulations, financial management;
• Administrative principles and practices, including goal setting and program budget development and implementation;
• Administration of staff and activities, either directly or through subordinate supervision;
• Applicable state, federal, and local laws, rules, and regulations; and
• Methods and techniques of research, statistical analysis, and report presentation.
Skill in:
• Demonstrating strong interpersonal and customer-service skills;
• Organizing work, setting priorities, meeting critical deadlines, and following-up on assignments with minimum direction;
• Managing multiple activities and situations effectively, efficiently, and simultaneously;
• Applying logical thinking to solve problems or accomplish tasks, and to understand, interpret, and persuasively communicate complicated policies, procedures, and protocols;
• Communicating clearly and effectively, orally and in writing;
• Planning, organizing, assigning, directing, reviewing, and evaluating work of staff;
• Selecting and motivating staff and providing for their training and professional development;
• Preparing clear and concise reports, correspondence, and other written materials; and
• Using Microsoft Office computer applications including Word, Excel and PowerPoint.
Ability to:
• Plan and implement a program for maintenance and repair of buildings and equipment.
• Handle sensitive and confidential information with skill, tact and diplomacy.
• Read, analyze, and interpret plans and schematics, technical procedures, and government regulations.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret a variety of technical instructions with abstract and/or concrete variables.
PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS
Physical ability to perform the essential functions of the job as outlined above, in addition to the following: While performing the duties of this position, the employee is frequently required to stand, walk, and sit. The employee is regularly required to see, talk, and hear. The employee is regularly required to use hands to manipulate, handle, or feel. The employee is regularly required to reach with hands and arms, stoop, kneel, or crouch. Employee must occasionally move equipment and/or supplies. The job is performed for the most part in an office or school setting with regular exposure to outside weather conditions. The employee is frequently exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; and risk of electrical shock. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level is that of a typical school, but can be loud depending on the situation. Mental demands requiring decision making, analytical and organizational skills in order to achieve work objectives, draw daily operational conclusions, solve practical problems, use computer technology and to present information for use by administration in making decisions.
