What are the responsibilities and job description for the Accounts Payable Specialist position at Exigent?
Job Title: Accounts Payable Clerk
Work Hours: Full-time - Monday through Friday
About The Role
Join a high-performing commercial HVAC and plumbing service contractor as an Accounts Payable Clerk, where you'll play a vital role in maintaining financial accuracy and vendor relationships. This is a fast-paced, team-oriented role ideal for a detail-oriented professional who thrives on problem-solving, organization, and process efficiency.
The ideal candidate is highly organized, adaptable, and skilled in accounting principles, with at least two years of experience in accounts payable. If you’re looking for a dynamic work environment where you can contribute to a growing company while developing your financial expertise, we encourage you to apply!
Key Responsibilities & Time Allocation
Invoice Processing & Expense Management (40%)
We are seeking a proactive and detail-oriented professional who thrives in a structured yet fast-paced environment. The ideal candidate is meticulous with numbers, adaptable to change, and an excellent communicator. If you enjoy working with financial data, problem-solving, and building strong vendor relationships, this role is for you!
Qualifications
Why Join Us?
Work Hours: Full-time - Monday through Friday
About The Role
Join a high-performing commercial HVAC and plumbing service contractor as an Accounts Payable Clerk, where you'll play a vital role in maintaining financial accuracy and vendor relationships. This is a fast-paced, team-oriented role ideal for a detail-oriented professional who thrives on problem-solving, organization, and process efficiency.
The ideal candidate is highly organized, adaptable, and skilled in accounting principles, with at least two years of experience in accounts payable. If you’re looking for a dynamic work environment where you can contribute to a growing company while developing your financial expertise, we encourage you to apply!
Key Responsibilities & Time Allocation
Invoice Processing & Expense Management (40%)
- Verify and record expenses to appropriate accounts and cost centers by analyzing invoices.
- Review and resolve invoice discrepancies, ensuring accurate billing and payment records.
- Ensure credits are received for outstanding vendor memos and applied correctly.
- Process vendor payments in compliance with company policies and payment schedules.
- Maintain and complete vendor credit applications, subcontracts, COIs, and W-9s.
- Ensure all vendor accounts remain in good standing through timely reconciliation.
- Manage and reconcile company credit card transactions, ensuring accurate allocations.
- Assist in month-end closing by reconciling accounts payable records with financial reports.
- Maintain detailed and organized records to support financial audits.
- Assist in responding to vendor inquiries and resolving payment-related issues.
- Support internal teams with accurate financial data and reporting as needed.
- Ensure compliance with financial regulations and company policies.
We are seeking a proactive and detail-oriented professional who thrives in a structured yet fast-paced environment. The ideal candidate is meticulous with numbers, adaptable to change, and an excellent communicator. If you enjoy working with financial data, problem-solving, and building strong vendor relationships, this role is for you!
Qualifications
- 2 years of experience in accounts payable, bookkeeping, or accounting.
- Intermediate knowledge of AP/AR and general accounting principles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Ability to analyze and interpret financial documents and contracts.
- Strong time management and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a team environment.
- Service industry experience is a plus!
Why Join Us?
- Work with a leading commercial HVAC and plumbing contractor in a growing industry.
- Be part of a dynamic, supportive, and collaborative team.
- Enjoy opportunities for professional growth and skill development.
- Competitive compensation and a great work environment.
Salary : $70,000 - $80,000
