Administrative Assistant/Document Control

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Administrative Assistant / Document Control

Your work environment at EXP

In this role, you will be a part of the Transportation team, for the Rome GA office.

What a day at EXP has in store for you

• Work directly with the Senior Project Manager of Transportation.
• Coordinates the electronic, printing, and/or distribution process for engineering drawings and documents.
• Performs basic system maintenance and access requests.
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Coordinate meetings and travel arrangements.
• Prepare and review proposals, standing offer agreement and draft proposal documents with associated forms, submission, etc.
• Compose and distribute meeting notes, routine correspondence, and reports.
• Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription and document binding, document scanning.
• Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc.
• Provide backup/break coverage for the front office including switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.
• Provide back up support for other admin teams and divisions as necessary.

What your experience looks like

• Must have at least 5 years of experience in detail-orientated administrative support work with GDOT and Transportation focused projects
• Post-Secondary degree or diploma or equivalent work experience in an administrative capacity.
• Ability to learn projectwise
• Strong people skills, and the ability to work with a wide variety of staff and clients.
• Must have strong Microsoft Word and Excel skills. Experience in Adobe Acrobat, Bluebeam and Microsoft Power Point would be an asset.
• Must have strong editing and proofreading ability including grammar and sentence structure.
• Create meeting agendas and minutes.
• Strong typing speed and accuracy.
• Excellent communication skills.
• Skill in preparing clear and concise reports, procedures, correspondences, and other written materials.
• Ability to establish and maintain effective working relationships.
• Effective time management and organizational skills.
• Must be able to meet deadlines, well organized and able to work under pressure.
• Ability to document existing and new processes.
• Ability to maintain a filing system and accurate records.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Any experience in the engineering or construction industry is an asset.