What are the responsibilities and job description for the Property & Facilities Management - Lease Admin Analyst position at Expedite Technology Solutions LLC?
Job Description: Req ID:
12369-1
Title
Lease Admin Analyst
Job Family
Prop & Facilities Mgmt
Background Package
Bill Rate:
M-F 8am - 5pm
Remote/Hybrid/In-Person
Remote
Location:
Remote
Assignment Duration
7/31/2025
Potential To Convert To FTE, If So, What Rate
yes
Resource's Typical Working Day
This candidate will be managing data, preforming abstraction validations of lease data, and will have a heavy reporting responsibility.
" Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients.
" Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained.
" Assists manager in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
" Prepares lease abstracts and edits them for accuracy. Edits narratives to support computer generated reports.
" Provides lease analysis and interpretation of lease information to clients.
" Tracks payables and receivables associated with the leases in portfolio.
" Processes client rent rolls utilizing the database.
" Prepares export files and sends to accounting for payables processing.
" Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
Years Of Experience Needed
2 year of lease admin experience
Level Of Education
H.S. Diploma or GED
Systems/Software Proficiencies
Lease Admin Technology
Certifications/Licenses
n/a
Top Must Have Skills
Background in Lease Administration
Understanding of Lease Agreements
COI experience
Experience with Accounts Payable
Able to communicate well with clients
Top Nice To Have Skills
Commercial Real Estate Experience
Preferred experience with: CoStar, Visual Lease, APEX, Harbor Flex, Prolease
Interview Process
2 rounds virtual interview (Teams or Zoom)
HM Notes
" Keywords used in Resume specific to our line of business Examples are estoppel, critical dates, abstraction, COI, CoStar, Visual Lease, APEX, Harbor Flex, Salesforce, Document Execution, Customer Service, Rent Processing (AP/AR, reconciling ledgers, CPI), TI Allowance, Security Deposit, Excel (formulas, pivot tables, v-lookups, conditional formatting), etc...
" Experience in commercial settings (Lease Administrator, Analyst), not residential (leasing agents or brokers)
" Candidate has worked for a competing provider C&W, Cresa,
" If no specific lease admin experience, then Legal/Financial-Banking/Account Management Experience
" Length of tenure, ie does candidate change jobs frequently/long-term employee
12369-1
Title
Lease Admin Analyst
Job Family
Prop & Facilities Mgmt
Background Package
- Standard
Bill Rate:
M-F 8am - 5pm
Remote/Hybrid/In-Person
Remote
Location:
Remote
Assignment Duration
7/31/2025
Potential To Convert To FTE, If So, What Rate
yes
Resource's Typical Working Day
This candidate will be managing data, preforming abstraction validations of lease data, and will have a heavy reporting responsibility.
" Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients.
" Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained.
" Assists manager in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
" Prepares lease abstracts and edits them for accuracy. Edits narratives to support computer generated reports.
" Provides lease analysis and interpretation of lease information to clients.
" Tracks payables and receivables associated with the leases in portfolio.
" Processes client rent rolls utilizing the database.
" Prepares export files and sends to accounting for payables processing.
" Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
Years Of Experience Needed
2 year of lease admin experience
Level Of Education
H.S. Diploma or GED
Systems/Software Proficiencies
Lease Admin Technology
Certifications/Licenses
n/a
Top Must Have Skills
Background in Lease Administration
Understanding of Lease Agreements
COI experience
Experience with Accounts Payable
Able to communicate well with clients
Top Nice To Have Skills
Commercial Real Estate Experience
Preferred experience with: CoStar, Visual Lease, APEX, Harbor Flex, Prolease
Interview Process
2 rounds virtual interview (Teams or Zoom)
HM Notes
" Keywords used in Resume specific to our line of business Examples are estoppel, critical dates, abstraction, COI, CoStar, Visual Lease, APEX, Harbor Flex, Salesforce, Document Execution, Customer Service, Rent Processing (AP/AR, reconciling ledgers, CPI), TI Allowance, Security Deposit, Excel (formulas, pivot tables, v-lookups, conditional formatting), etc...
" Experience in commercial settings (Lease Administrator, Analyst), not residential (leasing agents or brokers)
" Candidate has worked for a competing provider C&W, Cresa,
" If no specific lease admin experience, then Legal/Financial-Banking/Account Management Experience
" Length of tenure, ie does candidate change jobs frequently/long-term employee
