Engineering Services Project Coordinator - Onsite - Lenexa, KS

Engineering Services Project Coordinator – Onsite – Lenexa, Kansas

If you are looking for a company that recognizes and rewards your abilities, provides opportunities to advance your career, and fosters an environment to learn and develop, Experitec is for you! The Project Coordinator (PC) will touch many parts of the organization: Sales, Services, Finance, Inside Sales Engineers, and more to meet customer deliverables. This is an opportunity to work on solution-based projects including hardware, software, and services within the process automation industry. This will include turning multiple components from a project into one solution for our customers. This position requires a hands-on approach, a strong work ethic, ability to interface with customers onsite, a troubleshooting mindset, and a commitment to excellence. We are seeking high impact employees whose focus and integrity can significantly improve the businesses of our customers. This is an opportunity to gain valuable experience by working in a variety of industries simultaneously such as: chemical, power generation, refining, oil & gas, pharmaceutical, food & beverage, pulp & paper, and water.

What does the Engineering Services Project Coordinator do?

The Project Coordinator (PC) will touch many parts of the organization: Sales, Services, Finance, Inside Sales Engineers, and more to meet the deliverable required for the customer. We work on solution-based projects (hardware, software, and services within the process automation industry) and turn multiple components from a project into one solution for our customers.

The Engineering Services Project Coordinator will be supporting the Project Managers (PM). The PC will help work internally to provide value to the company while the PM manages customer expectations. To bring value, the PC needs to keep everyone updated on the project status. This role is not one for one and must collaborate with the other PCs and PMs within the company. This role will facilitate project kick-off meetings, project planning, status tracking, invoicing, and month-end revenue recognition activities.

Opportunities to make an impact may include:

• Identifying, building, and maintaining relationships with suppliers, internal stakeholders, and customers.

• Developing positive working relationships with our customers and their staff through understanding our customers’ project requirements, systems, and process requirements to add value and build customer loyalty.

• Achieving basic knowledge of the products and services that Experitec deploys at customer sites.

• Preparing billing to the customer.

• Managing and expediting orders with Emerson Automation Solutions and other Suppliers to maintain schedules and meet customer expectations by developing relationships with supplier personnel.

• Understanding Experitec’s and our Principal’s key differentiation and value proposition to our customers.

• Working with our fellow coordinators, service providers, and project managers as a team to get the job done.

• Proactively looking for opportunities to improve our effectiveness in delivering value to our customers.

• Effectively documenting and communicating project status to the Project Manager and key stakeholders.

• Prioritizing various competing tasks and performing them quickly and efficiently according to their urgency.

• Developing and coordinating all required documentation submittals, product status updates, shipping releases, shipping confirmation, and general order management communication in the business system.

• Supporting the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, taking meeting minutes to record action items, and performing basic follow-up.

• Collaborating with fellow team members to effectively manage workload and priorities by communicating regularly with sales, warehouse personnel, finance, and factory representatives.

• Analyzing, recommending, and implementing solutions to meet project requirements and meet schedules.

• Understanding the processes, tools, systems, and technology to effectively manage order fulfillment, support schedules, and communicate problems and requirements effectively.

• Reviewing order processing requirements and deadlines to ensure order entry is complete, product release, change order management, final release to manufacturing. Communicating these to Order Entry Associate and monitoring progress.

• Effectively setting up new projects by creating checklists, scheduling, budgeting, and executing administrative tasks.

• Analyzing, recommending, and implementing solutions to meet purchase order requirements and meet schedules.

• Performing all duties defined by the PPS Manager in supporting the Project Execution Process including tracking and communicating project information, monitoring project data within the Experitec business system and issuing monthly project reports.

• Performing Proactive Order Management (POM) and Order Entry for Process Systems Group (PSG) orders.

• Supporting our Outage Manager’s efforts of the pursuit, preparation, execution, and follow-up of repairs and services.

• Reviewing purchase orders received and developing a schedule of all order fulfillment activities, schedules, and processes to be utilized to meet customer’s requirements.

• Documenting internal business processes and monthly time sheets.

• Assisting with issuing purchase orders to vendors and subcontractors, creating shipping labels, notifying appropriate personnel when equipment is received and tracking incoming shipments.

• Demonstrating a professional driven, positive and collaborative attitude and work ethic.

This position is part of our Engineering Services team within Experitec with the specific title of Engineering Services Project Coordinator.

What Experitec offers:

At Experitec, we know our employees are a critical part to our overall success. We care about the well-being of every employee. No matter what stage of life they’re in, Experitec strives to support and care for each employee with a benefits program tailored to their needs. We pride ourselves on offering a flexible work environment ensuring our employees have the work-life balance they deserve. We believe giving our employees the resources they need to succeed in their personal lives will enable them to reach their peak performance in their professional lives.

Required Skills, Experience & Abilities:

• One or more years of work experience.

• Ability to plan and coordinate workflow while working efficiently and effectively within a business system.

• Strong skills in Microsoft Office (Excel, Word, PowerPoint, etc.), Outlook email, and basic computer skills.

• Ability to work onsite in the office Monday through Friday from 8am-5pm and to occasionally work additional hours upon request.

• Strong ability to manage multiple tasks, projects, and competing priorities while coordinating timelines and communicating status updates in a fast-paced environment.

• Ability to escalate issues appropriately and in a timely manner.

• Strong out-front communication skills with the ability to collaborate externally with customers and internally with cross-functional teams.

• Proven track record of taking direction and giving direction clearly over the phone and in person.

• Ability to demonstrate a professional, driven, positive, and collaborative attitude and work ethic.

• Ability to utilize personal vehicle for the majority of work travel AND ability to rent a car when requested by supervisor for work travel.

• Ability to drive for the company with a valid driver’s license and the ability to pass driving record background check.

• Ability to lift and move up to 10 lbs.

Preferred Skills, Experience & Abilities:

• Bachelor’s degree or associate degree with two or more years of relevant work experience OR high school diploma with four or more years of relevant work experience OR equivalent combination of relevant experience and education.

• Three or more years of experience planning and coordinating workflow.

• Prior experience supporting Project Manager(s).

• Advanced skills in Excel, Word, and PowerPoint.

• Two or more years of work experience in in process automation, industrial, maintenance and/or manufacturing environments.

• Track record of suggesting process improvements that impacted the business.

• One or more years of experience with PowerBI.

• Ability to use formulas in excel and/or format in Word.

• One or more years of experience with SharePoint and/or Microsoft Teams.

Additional Opportunities to make an Impact:

• Collaborating with the other PCs and PMs within the company.

• Performing Proactive Order Management and Order Entry for Process Systems Group (PSG) orders.

• Working internally to provide value to the company while the PM manages customer expectations.

• Keeping internal and external customers updated on the project status.

• Facilitating project kick-off meetings, project planning, status tracking, invoicing, and month-end revenue recognition activities.

• Collaborating with manager in supporting the Project Execution Process by tracking and communicating project information, monitoring project data within the Experitec business system and issuing monthly project reports.

• Supporting the project staff by facilitating project logistics including meetings, conference rooms, conference calls, taking meeting minutes to record action items, and performing basic follow-up.

What does Experitec do?

As an Emerson Impact Partner, we have the exclusive rights to sell and service Emerson Automation Solutions products in our defined territory. Our customers are largely manufacturing facilities and Upstream Oil & Gas. We serve many different industries including chemical, power generation, refining, oil & gas, food & beverage, pulp & paper, and water. We partner with our customers to optimize the performance of their automated processes (reduce cost and increase throughput and quality), make their plants safer places to work, and/or help them reach environmental goals. Our engineered solutions include both innovative technology, products, and services. We are a group of Driven, Positive and Collaborative Employee Owners!

Benefits Package*:

• Experitec is 100% Employee Owned! Opportunity to become an employee owner and receive company stock through our ESOP (Employee Stock Ownership Plan) encouraging and rewarding long term commitment.

• Flexible work environment with Paid Time Off (PTO) including vacation, personal, holidays, parental leave and volunteer time off.

• Total Rewards Package includes both annual salary and performance incentive based on individual and company performance.

• 401(k): Experitec matches 50% of every dollar employee contributes up to 6% of annual compensation in addition to a 3% Safe Harbor Contribution. This is a total company contribution of 6% to your retirement account.

• Benefit Plans include medical, accident/critical illness, dental, vision, disability, life insurance, Health Savings Account, Flexible Spending Account, Employee Assistance Programs, Years of Service gift cards, and Tuition Reimbursement

• Career Development & Training Opportunities include On-The-Job training, coaching, mentoring and workshops to improve professional skills and progress toward personal career goals.

• Full details available in Benefits brochure provided to candidates prior to offer decision.

Work Authorization

Experitec does not provide immigration sponsorship (e.g., H-1B visa sponsorship).

Equal Opportunity Employer

Experitec is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability, or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

Talent Management

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Experitec is committed to providing access and reasonable accommodations in its application process for and to the extent required, for the actual position sought by the applicant for individuals with disabilities. Applicants with disabilities are encouraged to request any needed accommodation(s) using Talent@experitec.com. This mailbox is for accommodation requests and will not have visibility or be able to respond to general application or interview status requests.

To all recruitment agencies: Experitec does not accept unsolicited third-party resumes for this position.

This posting will be available for application until at least March 3, 2025.

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