What are the responsibilities and job description for the Administrative Assistant position at Exposures Fine Art Gallery?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team with a commitment to providing exceptional support in a fast-paced office environment The ideal candidate must possess strong communication skills, enjoy art and music, helping and assisting others while always maintaining a very positive attitude and good sense of humor. Ideal candidate should be self-motivated, detail-oriented, well-spoken, energized, intelligent, organized, efficient, and reliable on a day-to-day basis..This role is essential for ensuring the smooth operation of daily administrative tasks and enhancing overall productivity.
Duties
- Manage incoming calls with professionalism, demonstrating excellent phone etiquette.
- Provide administrative support by reviewing daily paperwork, scheduling deliveries, maintaining calendars, corresponding with artists and vendors, and coordinating shipments with various carriers.
- Assist with office management tasks, including bookkeeping , emailing, organizing files, inventory maintenance and labeling, and managing office supplies.
- Perform data entry accurately and efficiently, ensuring all records are correct and up to date.
- Support staff and client inquiries and provide assistance as needed, fostering positive relationships with clients.
- Utilize QuickBooks for basic accounting tasks, including invoicing, processing payments, inventory control and tracking shipping deadlines.
- Collaborate with team members to improve workflow and enhance office efficiency.
- Maintain confidentiality of sensitive information in compliance with company policies.
Physical Requirements:
Lifting & Carrying 20 - 50lbs
Requirements
- Prior experience in an administrative role or similar position is preferred.
- Strong time management skills with the ability to prioritize tasks effectively.
- Excellent customer support skills, demonstrating a friendly and professional demeanor.
- Ability to work independently as well as collaboratively within a team environment.
- Experience in Quickbooks (or similar) is a plus, but not necessary.
- Experience with Microsoft Word and Excel.
Job Type: Full-time
Pay: $18.00 - $19.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $18 - $19