Safety and Health Specialist

Description

Basic Function   Administers and assists in coordination of safety and health programs with the Underwriting Supervisor, and other Safety and Health Specialists; Advises, consults and guides franchise locations on safety and health matters. Supports the code and rate line with inbound complex underwriting calls.

Responsible for developing, implementing, and overseeing programs that reduce or eliminate risks related to safety, health, and environmental compliance for Express. This role involves analyzing risk exposures, conducting safety audits, providing training programs, and ensuring adherence to company, state and federal safety policies and regulatory requirements. The specialist will work closely with various departments to mitigate potential losses and foster a culture of safety across the organization.

Typical Requirements  Bachelor’s Degree (B.A/B.S) from four year college or university in Industrial Hygiene/Safety, Occupational Safety and Health, safety engineering or related field; or equivalent work-related experience.  Excellent organizational, administrative and communication skills are required. Professional Designations preferred: Associate Safety Professional (ASP). 1 to 2 or more years of Safety and Health experience in a consultative or practical environment preferred.

Essential Functions

1. Safety and health programs: Administers safety and health programs through the guidance of the Safety and Health Manager incorporating a proactive approach to safety and health, educational training to franchises and reinforcement of implementation at franchise level, sometimes in person on location.

            Percent of Time   20                       Frequency   D

2. Underwriting: Administers underwriting activities including taking referral underwriting calls, collecting and organizing information to maintain the risk guidelines for underwriting, and analyzing workers’ compensation coding to determine proper code use and if action is needed.

            Percent of Time   20                      Frequency   D

3. Regulatory compliance and communication: Stay updated on relevant laws, regulations, and industry standards related to safety and health. Ensure that the organization remains compliant with all applicable safety regulations. Liaise with regulatory agencies during inspections and audits. Serve as a subject matter expert on safety and health matters during corporate meetings and strategy sessions. Communicate safety initiatives and updates to senior management. Delivers information to franchises and assists with the implementation of any changes. 

            Percent of Time   10                       Frequency   M

4. Incident investigation and OSHA reporting: Work with franchises to ensure investigations are conducted into workplace incidents, accidents, and near-misses to determine root causes and confirm preventive measures. Maintain detailed reports of incidents, including documentation of hazard mitigation. Advise franchises of OSHA reporting requirements, including reporting a fatality or severe injury. Collaborate with Legal and Workers Compensation departments on OSHA issues.

Percent of Time   15                      Frequency   W

5. Audits and inspections: Perform regular safety audits and inspections across various departments to ensure compliance with safety standards and regulations. Identify areas for improvement and recommend corrective actions. Monitor the implementation of corrective actions to ensure timely resolution of issues. Conduct safety tour/inspections of client locations based on the loss history of the client and/or upon request. Evaluates personnel placement practices, equipment, machinery, tools, and safety/health standards of client. Assists client staff to understand OSHA regulations and standards. Provides recommendations to achieve necessary improvements/corrective actions.

Percent of Time   20                       Frequency   W

6. Risk assessment and analysis: Audits, investigates, and gathers information and data as may be required for a particular incident, franchise, or client; prepares, maintains, and retrieves reports or documentation. Conduct detailed risk assessments and identify potential loss exposures related to safety, health, and the environment. Reviews non-standard contracts to determine if assignments will meet Express guidelines and for appropriate safety and health language. Analyze incident data to identify trends and develop strategies to prevent future occurrences. Collaborate with management to develop risk management plans tailored to the organization’s needs.

            Percent of Time   15                    Frequency   D      

Decision-Making

Most tasks are routine requiring an understanding of corporate risk guidelines and established practices and procedures through the guidance of the Managing Director of Risk Management, Underwriter Supervisor and Loss Control Consultant.  

Supervision: Received - Given

This position is under the general direction of the Managing Director of Risk Management to administrate and accomplish goals in designated areas. No direct supervision of others.

Accuracy, Accountability and Control

Errors could have a serious adverse financial impact on company and/or franchise owners.

Contacts: Internal - External

Internal – Work closely with the Underwriter Supervisor, Loss Control Consultant, the Risk Management department and other Safety and Health Specialists. Exchange information and documents with various departments at HQ as requested.

External - Franchise owners and staff, client representatives, Loss Control Specialist at Insurance Carrier, Loss Control Specialist at Insurance Broker. 

Specialized Skill or Technical Knowledge

Intermediate MS Office skills (Word, Excel, PowerPoint). Technical knowledge of safety and industrial hygiene program components.  Excellent customer service skills, phone etiquette, and comfort level talking with franchisees, business owners and executives. 

Confidential Information

• Proprietary corporate and franchise business information.
• Details of OSHA and State complaints and referendums for response.
• Provincial and State Fund program account information for review.

Working Conditions

Typical office environment and use of scanner, copier, and Microsoft Office software suite.  Frequent travel to franchise and client locations around the U.S and Canada. Up to 23% travel. 

Special Assignments

Occasionally perform special assignments not related to assigned risk management areas of responsibilities but expected in a corporate environment.

Qualifications